STAR Admin Assistant IV

Admin Assistant IV - Part Time

Location: Mettawa, IL 60045 Duration: 12+ months (Possible Extension) Schedule Type: Part-time 18 hrs. per week, Tues-Thurs, 9-3pm (might be more based on business needs) Pay Range: $27-30/hr

Job Description:

Purpose: Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, acting as a liaison for remote access issues.

Key Responsibilities Include:

• Provides general administrative support. May provide back up support to higher-level management as needed.
• Effectively monitors manager and team calendars, proactively solves conflicts
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Client Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision
• Safeguard's confidential information

Leadership and Interpersonal Skills:

• Fully understand assigned tasks and any associated expectations.
• Ask for clarification as needed
• Understand the deadlines and deliverables
• Communicate any obstacles that prevent completion of any deadline
• Provide status updates prior to any deadline
• Be a good listener
• Demonstrate strong Problem-Solving Skills
• Be Accountable and Responsible for actions/mistakes
• Challenges the team to always do better
• Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others

Requirements:

• Some college preferred.
• Some leadership or supervisory experience desired
• Experience working in pharmaceutical company or CRO strongly preferred.
• 7+ years previous admin experience supporting executives
• Must have Intermediate to advance knowledge of Client Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
• Make it happen" spirit & attitude as well as persistence.
• Learns fast, grasps the "essence" and can change course quickly where needed

More Information:

• Our company provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions.
• In addition to a beautiful environment, and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives.
• Here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position with us:
• Various technology and training available for anyone looking to expand and improve their current skill levels
• Leadership support to drive your career into areas of interest to meet your passion and career goals
• Flexible schedules in many cases, dependent on specific team with whom you work
• Collaborative team environment, creating a positive experience for those working here
• Inter-Campus shuttles to get you from building to building with on demand service to allow you to make the most of your workday
• Complimentary shuttle service from the Metro to the campus (depending on the region/campus)
• Complimentary coffee service throughout their locations (depending on the region/campus)