Administrative Assistant II

$24 - $25 per hour

The Fountain Group

Administrative Assistant (Security Operations)

Onsite - North Chicago, IL
Pay: $24-$25/hour (W2)
Schedule: Monday-Friday, 8:30 AM-4:30 PM

Overview

Join the Global Security Operations team supporting a Vice President and six direct reports. This role provides full administrative support within a high-visibility business operations environment. The ideal candidate is proactive, organized, and comfortable managing multiple priorities in a fast-paced corporate setting.

Key Responsibilities

Provide administrative support to the VP and leadership team, managing calendars, scheduling meetings, and coordinating domestic/international travel.
Prepare, review, and submit expense reports (Concur experience preferred).
Monitor and prioritize email communications, draft responses and flag actionable items.
Arrange catering and logistics for department meetings and team events.
Maintain departmental records and ensure compliance with company and legal retention policies.
Support purchasing activities and follow established company procedures.
Professionally interact with senior-level management and external partners.
Handle confidential information with discretion.

Required Skills & Qualifications

2-5 years of administrative experience supporting leadership or corporate teams.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
Familiarity with SAP and Concur (preferred, trainable if not yet mastered).
Excellent multitasking, organization, and time-management skills.
Strong written and verbal communication skills with attention to detail.
Ability to maintain composure and confidentiality in a fast-paced environment.

Education

Associate's degree preferred (Bachelor's a plus); High School Diploma required.

Apply

Vacancy posted 22 hours ago

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