Administrative Assistant

Expeditor

We are seeking a detail-oriented Expeditor to support supply chain operations by tracking and expediting international purchase orders. This role ensures on-time delivery by actively monitoring shipments, coordinating with global partners, and resolving delays from origin through final delivery. This is an excellent opportunity for someone early in their supply chain career who thrives in a fast-paced, high-visibility environment.

Responsibilities

• Track international purchase orders from supplier shipment through final delivery
• Monitor key transit milestones, including factory ship dates, port departures, customs clearance, and domestic delivery
• Communicate with suppliers, freight forwarders, and customs brokers to confirm shipment status and resolve issues
• Identify late or at-risk shipments and escalate concerns to buyers or supply chain teams
• Update shipment details, timelines, and notes in ERP and tracking systems
• Review shipping documents (commercial invoices, packing lists, bills of lading) for accuracy
• Support import compliance by ensuring required documentation is completed and submitted
• Coordinate with internal teams (procurement, inventory, logistics, accounts payable) to support receiving and payment processes
• Maintain organized shipment records and provide clear status updates

Required Qualifications

• 1–3 years of experience in expediting, logistics, supply chain, or import operations (internship experience acceptable)
• Basic understanding of international shipping and import processes
• Strong communication and follow-up skills across internal and external stakeholders
• High attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Excel and Outlook
• Ability to work independently in a fast-paced environment

Preferred Qualifications

• Experience working with imported products (ocean or air freight)
• Familiarity with Incoterms, customs clearance, and freight documentation
• Experience using ERP systems or supply chain tracking tools
• Prior experience working with freight forwarders or customs brokers