Temporary Personal Assistant/Relocation Coordinator- Miami, FL

We are seeking an experienced bilingual (Spanish-English) Personal Assistant / Relocation Coordinator to provide hands-on support to a family relocating to Coral Gables. This is a full-time, Monday through Friday on-site position with flexibility, ideal for a highly organized, intuitive, and service-oriented individual who thrives in dynamic environments and knows how to “bring calm to chaos.”

You’ll be the right hand to a non-Spanish-speaking principal, helping her and her children transition smoothly into their new life in South Florida. From school setup and daily logistics to personal support and home organization, you’ll serve as a grounded and capable presence who can quietly take charge behind the scenes.

Duties:

• Assist principal in acclimating to life in Coral Gables
• Manage school enrollment and onboarding for two children at different institutions
• Coordinate daily logistics, including school drop-off and pickup (driver support provided)
• Support principal with calendar management, online shopping, and time organization
• Handle light household setup, including furniture deliveries, utilities, and vendor coordination
• Create simple checklists and systems to keep household tasks on track
• Provide support with US school system navigation, paperwork, and cultural nuances
• Source from both US-based retailers and local vendors as needed
• Assist in furnishing and styling home (a flair for contemporary interior design is a plus)
• Serve as a calm, capable, and discreet presence during the family’s transition period

Requirements:

• Fluent in Spanish and English
• Warm, organized, resourceful, and solutions-oriented
• Strong communicator with excellent judgment and emotional intelligence
• Experienced in relocation support, household organization, or private family assistance
• Familiar with U.S. retail landscape, online shopping platforms, and local Miami vendors
• Bonus: Experience with contemporary design, vendor sourcing, or school application processes
• Full-time, on-site Monday–Friday in Coral Gables

Start: August-December (4 months)