Billing Clerk

Position Summary:

The Billing Clerk will be responsible for invoicing clients in an accurate and timely manner, ensuring they are billed by the terms set forth in the contract associated with the project. The role involves frequent interaction with both internal and external clients.


Duties and Responsibilities:

• Generate and send client invoices based on project work done and in line with contractual obligations.
• Verify employee timesheet entries for accuracy and ensure compliance with internal policies and guidelines and statutory regulations.
• Perform quality checks and create detailed reports to validate billing data.
• Complete bi-weekly and month-end account reconciliations and support general ledger and payroll closing procedures at the company's discretion.
• Assist leadership by creating reports and providing ad hoc financial analyses.
• Accurate and timely processing of vendor invoices and payment requests into the accounts payable system, including obtaining and verifying appropriate approvals at the company's discretion.
• Maintain high accuracy and ensure timely execution of all billing activities while meeting crucial deadlines.
• Maintain and update client records to ensure that billing information is accurate and up to date
• Generate financial and operational reports to provide insights on billing activities.
• Collaborate closely with internal and external clients, to address billing concerns
• Utilize accounting and billing software to track transactions and optimize workflow.
• Ensure compliance with financial regulations and company standards in all billing operations
• Support month-end and year-end closing procedures
• Other projects and responsibilities may be added at the company's discretion.

Special Knowledge, skills and abilities:

• Solid understanding of basic bookkeeping and accounting principles
• Demonstrate an upbeat, can-do mentality; be assertive with a sense of urgency
• Excellent communication, strong organizational, and critical thinking skills
• Demonstrated proficiency in data entry utilizing accounting software including Microsoft Excel, Microsoft Word, databases, and email
• Attention to detail and accuracy in data management and record-keeping and commitment to professional integrity
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to prioritize tasks and manage time effectively in a fast-paced environment
• Ability to work collaboratively with cross-functional teams and contribute to a team-oriented environment
• Flexibility and adaptability to handle changing priorities and business needs

Education and Experience:

• High School diploma or equivalent required
• Associate's or Bachelor's degree in Business, finance, or accounting preferred
• Minimum of one (1) year of experience in accounting or administrative roles

License and Certification:

• N/A

Work Environment:

PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office. The work environment is business casual, friendly, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific technical issues. We strive to create an enjoyable work environment with support and opportunities for positive career growth. Much of the work will be conducted within an office setting with frequent sitting, reaching and manipulation of objects, tools and/or controls. The position requires mobility. Duties involved require moving materials that weigh up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. At times, bending, reaching, standing, and walking may be required.

Supervisory Responsibilities (if there are no supervisor responsibilities, put N/A) :

• N/A

PEC is an AA/EEO/Veteran/Disabled employer.