Executive Assistant

Job Description

Job Description

We are looking for a detail-oriented Executive Assistant to provide part-time support to a small nonprofit organization in Cincinnati, Ohio. This Contract position offers approximately 15 to 20 hours per week and will work closely with the executive director on administrative coordination, donor communication, and document preparation. The ideal candidate brings strong organizational skills, sound judgment, and confidence working with spreadsheets, correspondence, and database updates in a mission-driven environment.

Responsibilities:
• Provide direct administrative support to the executive director and assist with daily office coordination for the nonprofit team.
• Prepare, revise, and organize grant and proposal materials to help maintain accurate and timely submissions.
• Manage document handling tasks such as filing records, copying materials, and scanning paperwork for electronic storage.
• Draft and send donor thank-you letters and other written communications with professionalism and attention to detail.
• Maintain and update reports in Microsoft Excel, ensuring information is accurate, current, and easy to track.
• Enter and refresh constituent and organizational data within Salesforce to support reporting and outreach efforts.
• Assist with scheduling needs, meeting coordination, and related executive support activities as needed.• Prior experience in an executive assistant, administrative assistant, or similar office support role.
• Ability to manage calendars, coordinate meetings, and support executive-level administrative needs.
• Proficiency with Microsoft Outlook, Microsoft Excel, and Microsoft Word.
• Experience using Salesforce or a comparable customer relationship management platform.
• Strong written communication skills, including drafting clear correspondence for donors and stakeholders.
• Familiarity with grant documentation, proposal support, or grant writing activities.
• Highly organized work style with the ability to handle multiple tasks accurately in a part-time environment.