Project Coordinator

*THIS POSITION IS IN PERSON ON-SITE IN JENISON, MI ONLY* Company Description Journey Construction Group is a locally owned and operated full-service construction provider based near Grand Rapids, Michigan. The company was founded in 2017 with the purpose of partnering with clients from the beginning to end of their building projects to ensure delivery of high-quality results. We provide our clients with a clear picture and understanding of the journey through the construction process. Core Values Authentic People: Authentic, genuine, listens, communicated well, transparency, integrity Synergistic: Team player, family oriented, succeed together, inclusive Dynamic Leadership: Great work ethic, reliable, positive attitude, mentor & Advisor, problem-solver Stewardship: Legacy, community focused, social responsibility, passionate Position Summary The Project Coordinator will support the Project Managers by managing construction administrative tasks to ensure timely, high-quality project delivery. Collaborate closely with PM to maintain adherence to plans, specifications, and safety standards. Applied knowledge of construction methods and best practices to streamline workflows and resolve issues proactively. Demonstrate strong communication and leadership skills while coordinating multiple tasks effectively. Responsibilities Project Documents: Manage and maintain all project documents, ensuring accessibility and accuracy throughout the project lifecycle. oUpload drawings to Procore and manage drawing portal to make sure the current drawings are posted on Procore. oSend drawings to print shop, pick up and distribute to appropriate JCG team members oSend out drawings to trade contractors/owners Meetings Meeting Coordination and Minutes: Assist PM to organize project meeting(s): prepare agendas, document meeting minutes to ensure accurate communication, and follow-up actions. oConduct weekly internal meeting with project managers to establish accountability for weekly tasks. oAssist project managers with meeting agenda/minute recording and distribution. Change Order Management Change Order Management: Process, track, and monitor all change orders, ensuring proper documentation and communication with all stakeholders. oReceive and process trade contractor change orders, owner change orders. Project Documents Change Management Project Documents Change Management: Oversee the distribution of drawing changes to the project team (Addendums/bulletins/ASI’s), collect pricing adjustments from trade partners and filing into project folder system. oSend out all addendums/bulletins and ASI’s to trade partners and track/receive/file quotes into shared drive folders. §Upon approval of Addendums/bulletins/ASI’s create appropriate change orders (owner/trade contractors) for final approval by PM Insurance Compliance Oversight Insurance compliance oversight: Ensure PINS (insurance documentation software) is updated and trades are compliant oDaily verification of insurance compliance for trade contractors/vendors/supplier. oSource insurance certificates for projects from our insurance company. Submittals/RFI Management Submittals/RFI Management: Oversee the preparation, submission, and approval of project submittals and RFI(s), maintaining accurate records for reference. oCreate submittal logs on Procore for projects oReceive/Upload and manage submittals and RFI’s on Procore Project Closeout Project Closeout: Coordinate the project closeout process, ensuring all required documentation, inspections, and punch list items are completed. oProduce project closeout checklist to project managers for completion. oCreate closeouts on Procore and assign responsibilities and manage through completion in a 30 day window. oProvide electronic/physical copy (if client requires) of all closeouts and submit to client. Procore Setup and Management Procore (Construction Software Program) Setup and Management: Set up and manage project activities and documentation within Procore, ensuring the platform is effectively used for collaboration and tracking. oReceive project info sheet from project managers or preconstruction team and work with accounting to establish job number and create the project in Procore and in shared drive project folder. oDaily review of all projects on Procore oEstablish accountability process to verify all superintendents are conducting daily logs, job site photos, weekly safety inspections. oFile all safety documents on Procore in appropriate folders. Vehicle Inspection Vehicle Inspection: Establish accountability process to verify all monthly vehicle inspections are being completed and items are being repaired oFile all inspections in shared folder. Education & Experience Education & Experience: Proven experience in construction coordination or a similar role Experience in administrative and/or clerical work (preferred but not required) Other knowledge, skills & abilities Other knowledge, skills & abilities: Proficiency with construction software, including Procore and Microsoft Office Suite Understanding of the construction processes, documentation, and compliance requirements. Attention to detail, organizational and time management skills, proactive problem-solving approach Excellent communication and interpersonal abilities to work effectively with leadership. #J-18808-Ljbffr Journey Construction Group