Title Assistant

Job Description

The Title Assistant provides direct administrative and production support to one or more Title Officers to ensure accurate, timely processing of title files. This role assists with research, document preparation, recording coordination, and issuance of select low-risk title insurance products. The Title Assistant plays an important role in maintaining file accuracy, supporting customer service needs, and ensuring compliance with company and underwriter guidelines in a deadline-driven environment.

Key Responsibilities

• Provide direct support to assigned Title Officers with daily title production activities.
• Conduct land and name searches using the company's title plant and public records.
• Utilize title production software to assist with file setup, research, and documentation.
• Produce and maintain low-risk title insurance products, including reports, guarantees, and junior loan policies.
• Review documents for accuracy and readiness prior to recording with the county courthouse.
• Prepare policy write-ups prior to issuance and assist with post-policy requests.
• Perform file updates and assist with delivery of completed documents.
• Provide phone coverage for Title Officers and respond professionally to customer and internal inquiries.
• Communicate with customers and internal teams to obtain additional information as needed.
• Handle tasks and requests as assigned by Title Officers or the Title Team Leader.
• Maintain accurate, well-organized electronic files.
• Ensure compliance with company standards, underwriter guidelines, and established procedures.
• Interact and communicate in a professional and effective manner with all levels of team members, leadership, customers, and external partners.
• Performs other functions as necessary or as assigned.

Required Qualifications

• High school diploma or general education degree (GED); or equivalent combination of education and experience.
• Prior experience in title, escrow, real estate, or a related administrative role preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to type 40 or more words per minute with a high degree of accuracy.
• Ability to read, analyze, and interpret documents and instructions.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency with title production software and Microsoft Word, Excel, Outlook, and other Windows-based applications.

Preferred Qualifications

• Experience supporting Title Officers or title production teams.
• Familiarity with recording processes and county requirements.
• Experience issuing low-risk title insurance products.

Work Environment and Physical Requirements

The physical demands described herein are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. The role is primarily performed in an indoor office environment and requires extended periods of sitting, computer use, and frequent verbal and written communication. The position may require occasional standing, walking, and lifting of materials up to 25 pounds.

Why TitleOne

At TitleOne, we believe there is a difference. Our team delivers confidence and peace of mind through trusted expertise, innovative tools, and a strong commitment to the communities we serve. We support our team members with meaningful work, opportunities for growth, and a collaborative, people-first culture.

Benefits include:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off, Holidays, and Sick Leave
• Short- and Long-Term Disability and Life Insurance
• Paid Family and Parental Leave
• Employee Assistance Program (EAP) and Wellness Incentives

About Us

TitleOne, a title and escrow company, is committed to making a difference for our team members and the communities in which we live. We enrich our team members' lives by providing a fun and energetic team environment while offering opportunities for growth and advancement. Our industry-leading, innovative and legendary service delivers confidence and peace of mind to real estate professionals and consumers throughout the Northwest. We are committed to impacting our communities through the giving of our time and financial resources. TitleOne is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate  Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and  Sotheby's International Realty®, we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone's next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report.

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies