Accounts Payable Specialist

About Us

Desi Fresh Foods is a leading "cultured" dairy manufacturer with 25+ years of experience. We produce high-quality and consistent products, which include yogurt (Dahi or Indian, Greek and traditional), smoothies/yogurt drinks, sour cream, and dips from single serve options to food service sides. We are currently seeking a skilled Production Supervisor to join our team and contribute to the ongoing success of our facility in Frederick County, Virginia!

About the Role:

The Accounts Payable Specialist plays a critical role in managing the day-to-day accounts payable operations at Desi Fresh Foods. This position is responsible for ensuring accurate and timely invoice processing, maintaining strong vendor relationships, and supporting efficient payment processes. The ideal candidate is detail-oriented, highly organized, and able to communicate effectively with both internal teams and external partners.

Key Responsibilities:

Vendor Setup, Invoice Processing & Payments:
* Review and verify all invoices for appropriate documentation and approvals prior to payment.
* Perform three-way matching for inventory purchases, ensuring alignment between purchase orders, receipts, and invoices.
* Prepare and submit weekly AP aging reports to management for payment review and approval.
* Process payments via checks, ACH/wire transfers, and online platforms in a timely and accurate manner.

Accounts Payable Operations:
* Respond promptly to vendor inquiries and resolve discrepancies by reconciling vendor statements.
* Manage new vendor onboarding, including collection and maintenance of W-9 documentation.
* Prepare and file annual 1099 forms in compliance with regulatory requirements.
* Communicate professionally with vendors and internal stakeholders regarding payment status, discrepancies, and outstanding balances.

Financial Reporting & Compliance:
* Reconcile AP accounts to ensure all transactions are accurately recorded and posted.
* Assist with monthly and year-end close processes, including journal entries and balance sheet reconciliations.
* Collaborate with the Controller to develop, implement, and improve AP policies, procedures, and internal controls.

Qualifications & Experience:
* Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
* Excellent organizational, problem-solving, and time management skills.
* Effective interpersonal and communication skills across all levels of the organization and with external partners.
* Ability to work both independently and collaboratively within a team environment.
* Proactive mindset with a willingness to take on new challenges and drive process improvements.

Education and Experience:
* Experience in the food or manufacturing industry is a plus.
* Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent accounts payable experience will be considered.
* 3+ years of experience related to the duties and responsibilities listed.
* Experience collaborating with cross-functional teams, such as Operations, is preferred.
* Familiarity with ERP systems; experience with Sage 100 preferred.
* Skillful in Microsoft Excel with skills such as pivot tables and VLOOKUPs.