Assistant to the Director

ACME is a leading developer of an integrated human resources, recruiting, benefits and payroll system offering the highest level of leveraged technologies,and world-class client support services. Our mission is to provide the most advanced employee-centric HRMS/Payroll solution in the industry. Assistant to the Director Location: Political Action Address: Albany, NY Company: Political Action Fund Organization: Political Action Fund Requisition ID: 2026-023 Job Type: Full-Time Discipline: Management/Confidential Posting Date: 07/09/2026

STARTING SALARY: $72,048

JOB SUMMARY

The Legislative and Political Action Department is the office responsible for implementing and monitoring the legislative and political action policies, procedures and objectives of the Civil Service Employees Political Action Fund. Under the direct supervision of the Director of Legislative & Political Action, the Executive Assistant is responsible to provide a variety of supervisory, administrative, and organizational roles to help ensure the compliance and delivery of policies and procedures for the Civil Service Employees Political Action Fund.

ESSENTIAL JOB FUNCTIONS

Supervisory Functions Oversees the daily operations of the office. Supervises and delegates work, as appropriate, to support staff. Performs Human Resource functions for Fund employees to include: staff appointment letters, incoming employee paperwork and manage the Time & Attendance documentation for all staff. Reviews and sorts mail, matches appropriate correspondence and prepares replies. Transmits communications from Director to appropriate staff, officers and membership Administrative Functions Assists Director, Lobbyist and Coordinators with letters, memos and all Assists Coordinators with election materials by working with the Communications department and Print Shop on development, printing and mailing. Maintains database of all printed material for elections to include cost. Prepares lobby reports on a quarterly and semi-annual basis for both CSEA and CSE-PAF. Establishes and updates a database of PAF approved contributions and tracks all contributions made. Prepares all NYS Board of Election and Federal Election Commission regulatory filings. Assists with all aspects of the Statewide Legislative & Political Action Committee meetings, taking minutes and preparation of reports. Maintains database of Region Political Action Committees. Organizational Responsible for the Accounts Payable functions, including: maintain and update suppliers, audit invoices and vouchers for accuracy, scan all invoices, vouchers and backup materials, enter and code all invoices and vouchers in accounting software. Coordinate required travel for all staff. Coordinate the scheduling of staff meetings, member meetings and conferences to include location, meals and hotel reservations as needed. Oversees building maintenance and security system. Other duties as assigned.

MINIMUM QUALIFICATIONS

High School Diploma or equivalency and four years progressively responsible secretarial office experience OR Associates Degree in Secretarial Science or an equivalent certificate from a recognized business school and two years of general office experience. OR A combination of education, training and experience satisfactory to CSE-PAF. #J-18808-Ljbffr CSEA