Baby University Administrative Secretary (26-27 SY) - South Baby University

Baby University Administrative Secretary

Facilitate the efficient operation of the district employee childcare administrative office and provide clerical services for the school's administrative staff.

High School Diploma or GED

Must pass a background check

Three (3) years clerical/secretarial experience or other equivalent experience or background.

Two (2) years experience working with children in a preschool or child care setting preferred.

Per the Texas Department of Health and Human Services (TDHHS), new employees of a childcare center with less than 2 years' experience must:

• Obtain 24 hours of pre-service training
• Obtain 24 hours of annual training
• Have high school diploma, high school equivalent, or high school certificate of coursework completion as defined in Texas Education Code, 28.025(d)
• Acquire and maintain current pediatric CPR, First Aid and Food Handler's certificates
• Acquire a valid Texas Education Aide Certificate, Child Development Associates (CDA) or an Associates Degree in Early Childhood

Thorough understanding of childcare center operations

Knowledge of TDHHS minimum standards for child-care centers

Reports to work on time, is reliable for regular work and maintains good attendance.

Ability to work flexible hours and demonstrate a positive attitude

Display good communication skills and ability to receive and follow directions

Ability to demonstrate a high degree of flexibility and adaptability

Ability to work with diverse populations

Ability to work well with others including children, parents, co-workers, and community members

Knowledge of general office equipment

Knowledge of basic accounting principles

Proficient skills in typing, word processing, and file maintenance

Effective organizational, communication, and interpersonal skills

Ability to operate computer/peripherals using a variety of basic applications

Ability to effectively use district and childcare programs with reasonable assistance

Maintains confidentiality

1. Assist students, teachers, and parents as needed.
2. Receive incoming calls, take reliable messages, and schedule appointments.
3. Promote a positive, caring climate for learning for staff, students, and parents.
4. Perform accounting tasks following established district and TDHHS Child Care Regulation standards including, but not limited to, those related to budget, curriculum material, fixed assets, requisitions, purchase orders, record keeping of both staff and students.
5. Participate in in-service Childcare Regulations Employee Required trainings, staff meetings, and special events as required.
6. Manage student and campus activity accounts as required
7. Keep accurate records of staff absences and substitutes utilized
8. Monitor, process and submit personnel payroll reports to central office as required
9. Manage office and daily activities as needed or directed
10. Assist in compiling information to be used in various administrative reports required by both the District and TDHHS Child Care Regulations
11. Maintain the scheduled use of the building and make requests for appropriate heating/cooling systems
12. Maintain confidentiality
13. Assist with overseeing the update and maintenance of files according to THHS requirements.
14. Follow all rules, regulations, and policies of Irving ISD and follow the supervisor's directives.
15. Perform any and all duties as assigned.
16. Remain informed of and comply with state, district, and school policies or regulations concerning primary job functions.

Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.