HR Coordinator - Entry Level

HR Coordinators: Ready to be the person who keeps the entire hiring process moving?

Were looking for an organized, detail-oriented professional who can juggle calendars, coordinate interviews, communicate with candidates, and support a busy recruiting team without missing a beat for a large tech organization.

If you're someone who loves organization, enjoys working with people, and can pivot quickly when priorities change, this is a great opportunity to grow your recruiting experience.

Interested? Apply today or reach out to learn more. Lets get your resume in front of the team!

Job Description

The HR Coordinator works closely with a team of recruiters in a fast-paced talent acquisition environment. This role is an integral partner in managing end-to-end recruiting activities and building strong candidate relationships, often providing candidates with their first impression of the organization. The Recruiting Coordinator organizes and schedules interviews, maintains accurate recruiting records, and supports hiring managers and candidates throughout the process. This position is ideal for someone who enjoys being highly organized, communicating with a variety of stakeholders, adapting quickly to changing priorities, and contributing to the growth of a high-performing recruiting organization.

Responsibilities

• Schedule interviews and phone screens, working directly with candidates and hiring managers to coordinate times and logistics.

• Arrange travel for visiting candidates when required, ensuring all details are clearly communicated and documented.

• Update candidate records and job postings in recruiting systems, maintaining accurate and current information.

• Confirm new hires in the recruiting systems and ensure all related documentation is complete and up to date.

• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email in a timely and professional manner.

• Track recruiting activities and compile candidate status information in a weekly report for the recruiting team.

• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring managers.

• Identify opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.

• Assist with the coordination of other recruiting activities as needed, including administrative support for talent acquisition initiatives.

• Collaborate with internal and external stakeholders to ensure a smooth, organized, and positive recruiting process for all participants.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role supporting recruiting or similar processes.

• Demonstrated experience with scheduling appointments and managing calendars in a professional environment.

• Office and Administrative experience with proven ability to handle multiple tasks and priorities.

• Proficiency with Microsoft Word, Excel, and PowerPoint.

• Strong attention to detail and accuracy in managing data, documentation, and scheduling.

• Bachelors degree.

• Ability to work effectively in a fast-paced, quickly changing environment.

• Strong oral and written communication skills for interacting with candidates, hiring managers, and recruiters.

• Customer-focused mindset with a commitment to providing a positive candidate experience.

• Ability to collaborate with internal and external clients and candidates in a professional and courteous manner.

Additional Skills & Qualifications

• Superb customer focus, with a passion for delivering an excellent candidate experience throughout the recruitment process.

• Exceptional organizational skills, including the ability to manage multiple interviews, meetings, and reports simultaneously.

• Comfort working in a dynamic recruiting organization where priorities can shift quickly.

• Experience in talent acquisition or supporting recruiting teams is an asset.

• Ability to quickly learn and navigate recruiting systems and tools.

• Demonstrated reliability and professionalism in an office environment.

WASHINGTON ONLY if this position offers additional benefits other than those listed below, you must also include that detailed information in the posting. (Ex. Employees will also receive 10 days of vacation leave/PTO annually in addition to paid sick leave provided by Washington state law or local ordinances)

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

• Medical, Dental & Vision

• 401(k)/Roth

• Basic/Supplemental Life & AD&D

• Short and long-term disability

• HSA & DCFSA

• Transportation benefits

• Employee Assistance Program

• Company Paid Time off or State Sick Leave

Work Environment

This role is based 100% in the office, and the HR Coordinator is expected to work the full 8-hour (M-F, 8-4:30pm) workday on site. The work environment is fast-paced and focused on recruiting operations, with frequent interaction with recruiters, hiring managers, and candidates. The position involves extensive use of office productivity tools such as Microsoft Word, Excel, and PowerPoint, as well as recruiting systems for tracking candidates and activities. The coordinator is responsible for arranging their own parking and transportation to and from the office. The setting is a professional office environment that requires appropriate business attire and a polished, customer-focused presence when interacting with candidates and colleagues.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.