HR Coordinator

Job Description

Job Description

Description:

Location : Hybrid or Remote
Reports To : HR Generalist

Department: Human Resources 

Schedule : Mon-Fri, 9a-6p CST

Pay Rate: $25-$30/hr
FLSA : Non-Exempt

Travel : None

About Booster

Booster is building the frictionless, tech-powered energy supply chain for modern transportation.  We power the world's largest fleets more efficiently and sustainably through our direct operations and world-class partners.

Our BoosterOS platform eliminates the usual manual frictions between order and cash, thereby enabling energy delivery to support more businesses at lower costs.  Today, we deliver conventional and renewable fuels directly to fleet vehicles nationwide, reducing costs and lowering carbon emissions—while paving the way for future clean alternatives.

As demand for sustainable energy outpaces infrastructure, Booster provides the critical tech-driven, modular solution, helping customers seamlessly transition to better solutions for their operations, their communities, and our planet.

We lead by our values and hold ourselves – and each other — accountable to them.  Our values guide how we interact, the choices we make, and the decisions we take—ultimately driving our long-term success as a business.

• Safety as our daily guiding principle, 
• Customer at the heart of all our actions, 
• Integrity in doing the right thing even when no one is looking, 
• Excellence in never settling and always raising the bar 
• Boldness in being brave and creating the future, and 
• Stewardship in supporting the planet and everyone on it—we support our communities, our customers, and our people while driving play, purpose, and potential every day. 

About the Role

The HR Coordinator provides administrative and operational support across the full employee lifecycle and serves as a key resource to the People Team. This role supports a variety of HR functions, including recruiting, onboarding, employee records, HR systems, benefits, compliance, training, reporting, and off boarding.

This is an ideal opportunity for someone who is highly organized, detail-oriented, responsive, and excited to gain broad exposure to Human Resources in a fast-paced and growing organization. The HR Coordinator will work closely with members of the People Team, employees, and managers to help ensure HR processes are accurate, timely, compliant, and provide a positive employee experience.

Job Responsibilities

HR Operations & Employee Support

• Provide day-to-day administrative support across HR programs and processes throughout the employee lifecycle.
• Process employee changes, including new hires, transfers, promotions, compensation changes, manager changes, and terminations.
• Maintain accurate employee information and documentation within HR systems and personnel files.
• Prepare employment-related documents, letters, forms, and other HR correspondence.
• Respond to routine employee questions and route more complex matters to the appropriate People Team member.
• Support employment verifications and other employee documentation requests.
• Assist with HR audits and ensure required documentation is complete and accurate.
• Monitor shared HR inboxes, requests, and administrative workflows to ensure timely follow-up.

Compliance & HR Administration

• Support completion and maintenance of Form I-9 and E-Verify requirements.
• Track required employee documentation, certifications, licenses, training, and other compliance requirements.
• Assist with routine audits to identify missing, incomplete, or expiring documentation.
• Support administration and tracking related to leaves of absence, benefits, and other HR programs.
• Maintain confidentiality of employee information and HR records.
• Escalate compliance concerns, employee relations matters, or other issues requiring HR review.

Onboarding

• Coordinate pre-employment requirements such as background checks, screenings, and required documentation.
• Coordinate onboarding activities and ensure new hires complete required paperwork, training, and employment documentation.
• Partner with Recruiting, HR, and hiring managers to provide a smooth candidate and new hire experience.
• Maintain accurate recruiting and onboarding records within applicable systems.

Training & Employee Programs

• Assist with scheduling, assigning, and tracking required employee training.
• Support employee communications, engagement initiatives, recognition programs, and People Team events.
• Help coordinate company-wide and department-specific HR initiatives.
• Provide administrative support for performance management, compensation, promotion, and other annual or periodic People programs.

Reporting & Projects

• Prepare and maintain routine HR reports, trackers, dashboards, and employee data.
• Conduct regular data audits to support accuracy across HR systems.
• Assist with special projects and process improvements across the People function.
• Identify opportunities to streamline administrative processes and improve the employee experience.
• Provide additional administrative and project support to the People Team as business needs evolve.

• 1–3 years of experience in Human Resources, recruiting coordination, HR administration, or a related role preferred.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience will also be considered.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong customer-service mindset and ability to work effectively with employees at all levels of the organization.
• Comfortable working in a fast-paced environment where priorities may shift.
• Proficiency with Microsoft Office or Google Workspace.
• Experience with HRIS, ATS, payroll, or other HR technology preferred.
• Willingness to learn and take on new responsibilities as the organization grows.

What Success Looks Like

• HR transactions and employee records are completed accurately and on time.
• Recruiting and onboarding activities are well coordinated and provide a positive candidate and employee experience.
• Required documentation, training, and compliance items are actively tracked and followed through to completion.
• Employees and managers receive responsive and professional HR support.
• HR data and reporting are accurate and reliable.
• The People Team can depend on this role to keep administrative processes organized and moving forward.
• The HR Coordinator continues to develop broader HR knowledge and takes on increased responsibility over time.

Benefits:

• Medical, Dental, Vision, Supplemental Life Insurance
• Health Savings Account
• Flexible Spending Accounts
• Ancillary Coverage (Critical Illness, Hospital Indemnity, Accident)
• Company Paid Short Term Disability, Long Term Disability, Basic Life Insurance
• 401(k) Plan
• Stock Options at a fast-growing startup!

What makes Booster different?

• Vacation Time and Sick Time
• Flexible Work Options
• Committed to Equity and Inclusion
• Mentorship and learning opportunities are available
• Career progression for growth and advancement
• Employee Referral Program

Individuals seeking employment at Booster are considered without regards to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition (except where physical fitness is a valid occupational qualification), genetic information, veteran status, or any other consideration made unlawful by federal, state or local laws.

Booster does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Booster doesn't accept unsolicited agency resumes and won't pay fees to any third-party agency or firm that doesn't have a signed agreement with Booster.