TWDB - 27-01 DPM Executive Assistant (Executive Assistant I)

Job Description Salary commensurate with experience and qualifications Noteposition is parttime/20 hours per week Position is not eligible for telework

TEXAS WATER DEVELOPMENT BOARD'S MISSION

Leading the state's efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact ! Find out why the TWDB is a great place to work . Make a positive difference for the state of Texas. We encourage you to apply for positions that match your qualifications. The Texas Water Development Board (TWDB) offers a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit: . Please visit TWDB Career Page: for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 3F5X1 Administration, 42A Human Resources Specialist, 0170 Personnel Officer (Warrant) , or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Additional Military Crosswalk information can be accessed at

GENERAL DESCRIPTION

Performs complex (journeylevel) professional assistance work for an executive or technical financial assistance work for the Director and staff of the Debt and Portfolio Management Division and the Finance Office. Work involves coordinating highlevel administrative operations of the division, disseminating information, maintaining filing systems, and performing internal administrative support work. Manages the Director's calendar. May prepare, review, track, and file administrative forms, correspondence, procedural documents, and technical reports. May be required to handle confidential and sensitive information. Coordinates and prepares travel for Debt and Portfolio Management staff. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Debt and Portfolio Management Division.

ESSENTIAL JOB FUNCTIONS

Provides guidance regarding agency administrative processes. Coordinates the calendar for the Director of Debt and Portfolio Management. Identifies and corrects administrative deficiencies or lack of compliance with existing processes. Prepares and/ or edits for accuracy and distributes various documents, including correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets. Ensures all documentation is compliant with agency style guide. Reviews reports and correspondence for accuracy. Maintains filing in accordance with office guidelines including scanning and filing of documents. Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents. Coordinates meetings, conferences, and training sessions. Provides rotating coverage and support for the agency's main telephone line. May assist the Director of Debt and Portfolio Management with general human resource management actions and posting of positions. May assist in the development of training material. May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures. May assist in the fiscal note routing process during legislative sessions. Assists in managing and maintaining schedules, preparation of travel arrangements, travel documentation, and expenditure requisitions. Maintains confidential and sensitive information. Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule. Maintains required certification and licenses and meets the continuing education needs and requirements of the position to include attending mandatory training courses. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned. MINIMUM QUALIFICATIONS Graduation from an accredited fouryear college or university with a bachelor's degree. Two years of experience providing complex office management and executivelevel support. Relevant education and experience can be substituted for each other on a yearforyear basis. PREFERRED QUALIFICATIONS Experience with Microsoft Office, Word, Excel, Teams, Outlook, DocuSign, Adobe, SharePoint, or related software. Experience in preparing, editing, and distributing correspondence, reports, forms, and documents. Experience developing and revising policies, procedures, standards, or methods, and providing guidance and interpretation on policies and procedures. Experience supporting a small team such as community or public organizations, student clubs, nonprofits, or similar groups. KNOWLEDGE, SKILLS, and ABILITIES (KSAs) Knowledge of local, state, and federal laws and regulations relevant to the Debt and Portfolio Management Division. Knowledge of the principles and practices of public administration. Knowledge of financing and investment terms. Skills in using Microsoft Office programs such as Word, Excel, Access, Teams, and SharePoint. Skills in use of internet, email, word processing, spreadsheet, presentation, and database software. Skills in document and file management, including preparing, routing, and tracking. Skills in maintaining accurate communications including records, reports, documents, and correspondence, along with strong organizational skills. Ability to maintain the security or integrity of critical infrastructure within Texas. Ability to meet agency inoffice requirements. Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures. Ability to handle highlevel administrative issues, to analyze and solve workrelated problems, to communicate effectively, and to provide guidance to others. Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines. Ability to make mature, objective decisions and identify areas of potential problems. Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment. Ability to perform routine and nonroutine work assignments accurately and ontime with little or no supervision. Ability to perform assigned duties and improve work habits and/or output. Ability to complete assigned work, on time, neatly and with infrequent errors. Ability to interpret policies, procedures, and regulations. Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing. Ability to work and cooperate with others in a team environment. Ability to prioritize and manage multiple tasks. Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs. Ability and willingness to travel 5% of the time, primarily within the State of Texas. Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements. Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends. Ability to train others. REMARKS A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment. Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS Work In Texas (WIT) applicants should complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS to register or login and access your profile. REFERENCE CHECKS Reference checks will be conducted on top candidate for the position and may include outreach to current and/or former supervisors. Reference checks for top candidates currently employed by the TWDB will include outreach to current supervisors. CONSENT OF CRIMINAL HISTORY CHECKS All interviewed candidates must complete the HR101 Consent to Obtain Criminal History Record Information and the GA48 Consent form to obtain continuous criminal history and review forms once extended an offer to interview. The consent forms will be sent by Human Resources (HR) and retained with HR. Only candidates extended a conditional offer will have their criminal history checked in the Texas Department of Public Safety (DPS) system. Candidates who refuse to complete both consent forms will no longer be considered for the vacancy with the Texas Water Development Board. If adverse findings are found, candidates will be afforded 10 business days to provide a response prior to a final determination on hiring eligibility. JOB LOCATION Candidate must be able to report to and work from the noted work location and comply with the agency's Return to Office (RTO) requirements. EQUAL OPPORTUNITY The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. SELECTIVE SERVICE Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement. FINAL EMPLOYMENT OFFERS All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded. FOREIGN CREDENTIALS An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion. SPONSORSHIP Candidates must be eligible to work in the United States without requiring sponsorship. STATE OF TEXAS APPLICATION Resumes will not be accepted in place of a completed State of Texas application unless indicated. EVERIFY TWDB participates in EVerify! Information from each new employee's Form I9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization. EMPLOYMENT ATWILL Employment with the Texas Water Development Board (TWDB) is on an atwill basis. AMERICANS WITH DISABILITIES ACT The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interviewprocess, to perform essential jobfunctions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at View phone number on click.appcast.io. Deaf and hard of hearing applicants may contact our office via Relay Texas at View phone number on click.appcast.io (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board Stephen F. Austin Building 1700 North Congress Avenue Austin, Texas 78701 View email address on click.appcast.io Phone: View phone number on click.appcast.io CAPPS, Inc.