Senior Executive Assistant - Corporate Operations (Pittsburgh, PA 15219)

Job Description

Job Description

Senior  Executive Assistant – Corporate Operations (Pittsburgh, PA 15219)

Job Type: Full-Time, Direct-Hire (Permanent placement on company payroll with full benefits; not a temporary job)

Location: Pittsburgh, PA 15219

Schedule: Full-Time, Day Shift (Monday–Thursday on-site; approximately every third Friday on-site, with remote flexibility on remaining Fridays)

Work Arrangement: Hybrid (Regular on-site presence in Pittsburgh, PA)

New Hire Starting Base Pay: $29.92 – $35.39 per hour (Starting placement within the range is determined by direct executive-level administrative support experience, advanced Microsoft Office capabilities, and executive calendar management background.)

Future Earning Potential: Position hourly rate progresses up to $51.79 per hour over time through performance, tenure, and corporate executive support career ladder advancement.

Mandatory Qualifications

• Education: High school diploma or GED equivalent required.
• Experience Requirements:
  • Minimum of eight (8) years of experience in an  increasingly responsible administrative support role .
  • Minimum of five (5) years of  direct administrative support experience at the executive level .
• Technical Skills: Expert proficiency in Microsoft Office Suite (advanced Outlook calendar management, PowerPoint presentation creation, and Excel analysis including VLOOKUP, Pivot Tables, and charts/graphs).
• Core Competencies: Demonstrated capability managing multi-executive calendars, coordinating complex domestic travel arrangements, preparing executive meeting agendas and minutes, and exercising high discretion with sensitive, confidential materials.

How You'll Make an Impact

• Executive Calendar & Schedule Management: Proactively manage complex calendars for multiple executives, balancing competing priorities, meeting requests, deadlines, and multi-party stakeholder availability.
• Executive Preparation & Meeting Governance: Review upcoming commitments to anticipate leadership needs, coordinate agendas, compile briefing materials, capture meeting minutes/action items, and track post-meeting deliverables.
• Project & Presentation Support: Build executive-level PowerPoint slide decks, organize and analyze data using Excel, and track project timelines and action items to keep strategic initiatives moving forward.
• Operations, Travel & Approvals: Coordinate complex executive travel itineraries, manage off-site events, review contracts/documents for accuracy prior to signature routing, and maintain compliance with corporate policies and procedures.

What We Offer

• Education & Career Growth: Specialized corporate leadership pathways, administrative professional development programs, and annual tuition reimbursement.
• Health & Well-Being: Immediate comprehensive medical, dental, vision, life, and disability coverage options starting day one, plus employee wellness resources.
• Work-Life Balance & Time Off: Hybrid work schedule offering structured remote flexibility on Fridays, generous paid time off (PTO) accrual, and paid holidays.
• Perks & Compensation: Competitive starting base pay progression, total rewards options, and an exceptional employer-matched retirement savings program.