Executive Assistant to Band A

About us

National Grid is hiring a Executive Assistant for our New England COO-Electric department in Waltham, MA. This role requires 3 days in office at our Waltham, MA location.


Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live.


The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry. To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.


Job Purpose

Reporting directly to the Chief Operating Officer, NE Electric, the Executive Assistant provides high-level executive support in a one-on-one working relationship, serves as the primary point of coordination for the executive assistants supporting NE Electric, and works closely with the President's Executive Assistant to ensure alignment across the broader leadership team.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and meticulous organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key Accountabilities

• Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments and conferences
• Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights and other transportation, arranging accommodation, and meeting coordination, and ensuring that all expense information is provided;
• Manage a wide range of administrative and executive and personal support related tasks, including drafting routine correspondence and organizing/maintaining files, expenses, time approvals, etc.;
• Working with the Chief of Staff to the COO, ensure the Senior leader is fully prepared and informed for all meetings, including pre-read materials relevant to each meeting;
• Maintain and manage confidential information which has been provided by email, by letter, by telephone or in-person;
• Organize, create, and manage the organization structure charts using a variety of applications.

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Qualifications

• 4+ years of demonstrated Executive Assistant or professional experience required
• Associates Degree required, Bachelor's Degree preferred
• Working knowledge of Microsoft Applications: Outlook, Teams, Word, Excel, and PowerPoint required. Comfort with CoPilot and AI tools
• Experience with Concur and SAP preferred
• Ability to manage high levels of confidentiality and act as a trusted confidante
• Very well organized and on top of all relevant issues and matters at all times
• Ability to multi-task and work flexibly in a highly dynamic work environment
• Self-directed and self-motivated and able to work independently with little or no supervision
• Strong written and verbal communication skills
• Ability to work collaboratively, and to foster and promote a collaborative culture
• Focused, analytical and ability to think strategically and identify creative solutions
• Ability to build positive internal and external relationships at all levels

More Information

• Discretion and Business Ethics - ability to effectively protect confidential information, serve the needs of senior leadership; preserve/facilitate company values and ethics;
• Customer oriented - Takes personal responsibility for correcting problems promptly and communicates effectively with external and internal customers to monitor delivery and satisfaction;
• Attention to Detail - Reviews accuracy of own work and checks that all details are accurate to ensure multiple tasks and projects are completed on time;
• Analytical Thinking - Identifies basic relationships, with the ability to prepare special reports by combining and summarizing data from several sources;
• Initiative - Recognizes and proactively addresses upcoming opportunities or obstacles and can investigate the situation beyond routine questioning;
• Minimal travel may be required but will be planned well ahead of time
• May be required to work outside of normal business hours as needed

Salary

$95,000 - $105,000 a year

National Grid utilizes an assessment that evaluates the job qualifications/characteristics using AI or statistically based scoring. For more information, please view NYC Local Law 144.

Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

National Grid is committed to providing equal employment opportunities to all employees and applicants for employment regardless of protected class. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. National Grid maintains affirmative action programs for individuals with disabilities and protected veterans.

Our employment practices are designed to ensure that all individuals are treated fairly and with respect throughout the hiring process and during employment. National Grid complies with all applicable federal, state, and local anti-discrimination laws. We are dedicated to fostering a workplace that is free from unlawful discrimination and harassment, and we encourage a culture of respect for all.