Administrative Assistant - NRE, Energy unit

Administrative Assistant II

The Natural Resources and Environment Section is seeking an experienced Administrative Assistant to provide vital administrative and legal support to the attorneys and professional staff in our Energy Unit. This position offers the opportunity to contribute to important legal work involving Colorado's natural resources, environment, and energy while gaining valuable experience in a fast-paced legal environment. In this role, you will help keep legal matters moving forward by coordinating case-related activities, preparing and processing legal documents, managing deadlines and schedules, and communicating with client agencies and other stakeholders. Our ideal candidate is detail-oriented, organized, adaptable, and enthusiastic about learning new skills. If you enjoy supporting a collaborative team, can effectively manage competing priorities, take pride in producing accurate and timely work, and want to contribute to meaningful public service, we invite you to apply!

The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all."

This recruitment may be used to fill other similar positions within the Natural Resources and Environment Section at the Department of Law.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis.

Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: G3A3XX - Administrative Assistant II

Minimum Qualifications and Substitutions: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only: Minimum qualifications are:

• Two years professional experience providing administrative or clerical support in a professional office setting as the primary function of the job.

OR

• 30 semester hours (or equivalent) of college or university coursework from an accredited institution may substitute for one year of the required experience. Qualified applicants must have at least one year of professional experience providing administrative or clerical support in a professional office setting.

If you are qualifying under the Education and Experience option listed above, you must submit a copy of your transcripts at the time of application. Unofficial transcripts are acceptable. Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

• Proficiency with Microsoft Office Suite
• Effective oral and written communication with internal and external customers
• Strong attention to detail and organization skill

• Professional experience providing administrative support in a legal, government, regulatory, or similarly complex professional office environment
• Willingness to learn new processes and develop new skills (including developing knowledge and skill of qualifications listed here)
• Strong communication skills
• Experience with the E-filing process
• Experience working in a natural resource setting
• Experience using SharePoint and Salesforce
• Experience working with document management systems, case management systems, and document review systems
• Experience with MS products
• Experience using ProLaw
• Strong technical acumen

Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.
• Work schedule is Monday through Friday, from 8 am to 5 pm.
• Flexible work arrangement is an option; this position requires work to be performed in office three days per week with one Friday per month.
• Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Required Application Materials: Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

1. A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked "See Resume" will not be considered.
2. Current Resume: A detailed resume outlining your background, skills and experiences including previously held positions and academic background, is required at the time of application. This document will be used to assess candidates during the comparative analysis process.
3. Cover Letter: A detailed cover letter stating why you are interested in this position and what skills you possess that would make you a strong applicant for this position. This document will be used to assess candidates during the comparative analysis process.

Veteran's Preference: In order to be considered for veteran's preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Mercedes Chansisourath at View email address on click.appcast.io.

The Office of the Attorney General offers challenging, interesting, and meaningful work. We are an equal opportunity employer and believe that a diverse workforce adds quality and perspective to the services we provide to the public. Candidates with diverse qualities and backgrounds are encouraged to apply.

Assessment Information Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

• Technical Competence Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
• Job Fit Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed, and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at View email address on click.appcast.io within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.