Executive Assistant/Paralegal

Legal Administrative Assistant

Performs legal administrative assistance to County attorneys in all legal matters affecting the County. Performs a variety of responsible legal assistant duties in support of the County Attorney's office. Creates and maintains complex filing systems for litigation cases.

Duties for this Position

• Manages attorney calendar and schedules. Calculates and monitors deadlines and reminds attorneys of impending events.
• Organizes, maintains, tracks and controls digital and traditional case files. Receives and reviews initial file assignments. Assembles, creates and organizes physical and electronic files of all records.
• Provides administrative and procedural support to attorneys. Prepares legal documents and correspondence, which includes requests, notices, dispositions, resolutions, agreements, motions, orders and briefs. Receives and reviews invoices for payment.
• Arranges, schedules and confirms appointments, meetings, court settings and deposition settings and notifies parties involved.
• Monitors Prosecutor's Docket Log.
• Electronically files pleadings.
• Performs other related duties as required.
• Adheres to assigned work schedule as outlined in the Department and County attendance policies and procedures; ensures all behaviors comply with the County's Personnel Rules and Regulations.

Knowledge, Skills & Abilities

• Knowledge of:
  • Legal terminology and forms and documents used in legal secretarial work.
  • Legal procedures and practices involved in composing, processing and filing a variety of legal documents.
  • Standard legal references and their content.
  • Business letter writing and basic report preparation.
  • Principles and procedures of maintaining a complex legal filing system.
  • Office equipment including computers and supporting word processing and spreadsheet applications.
  • Specialized computer software and other applications utilized in recording and processing legal documents.
  • Basic bookkeeping procedures.
  • English usage, spelling, grammar and punctuation.
  • Modern office procedures, methods and computer equipment.
• Skill in:
  • Planning and prioritizing.
  • Observation and decision-making.
  • Organization and time management.
• Ability to:
  • Communicate clearly and effectively, both orally and in writing.
  • Perform responsible legal administrative duties.
  • Prepare, maintain and distribute a variety of legal documents.
  • Prepare standard legal documents and correspondence.
  • Work independently in the absence of supervision.
  • Operate office equipment including computers and Microsoft Office Suite data processing and spreadsheet applications, copiers, printers, fax, etc.
  • Maintain confidentiality regarding matters of a legal nature.
  • Establish and maintain effective working relationships.

Position Minimum Requirements

An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify; Human Resources Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be:

• Associate's Degree from an accredited college with major course work in Business Administration, Public Administration, Office Administration, or related field and two years of increasingly responsible legal secretarial experience.