Billing Assistant

Billing AssistantTarter Krinsky & Drogin LLP (TKD) is seeking a motivated, detail-oriented Billing Assistant to join our Accounting Department in New York City. This is an excellent opportunity for an organized, proactive professional looking to grow their career in legal billing within a collaborative and supportive team environment.Reporting to the Billing Manager and Billing Supervisor, the Billing Assistant will support the firm's day-to-day billing operations, including invoice preparation, electronic billing, billing adjustments, reporting, and maintaining accurate billing records.The ideal candidate is a team player who enjoys working with numbers, thrives in a fast-paced environment, takes pride in accuracy, and is eager to learn and take on new responsibilities. Prior law firm billing experience is preferred but not required. We welcome candidates with billing or accounting experience who are interested in developing their careers in the legal industry.Essential responsibilities include:Assist with preparing, reviewing, and processing monthly attorney invoices, ensuring accuracy and timely distribution.Review and edit pre-bills based on attorney and administrative staff requests.Process billing adjustments, write-offs, discounts, and retainer applications in accordance with firm policies.Assist with electronic billing (e-billing), including invoice submissions, tracking, and resolving rejections.Support complex billing arrangements, including split billing, client discounts, and alternative fee arrangements.Review invoices and supporting documentation to ensure compliance with client billing guidelines.Research and resolve billing discrepancies and respond to billing-related inquiries.Maintain accurate billing records, client information, and matter-level billing instructions.Assist with tracking client budgets, billing estimates, and alternative billing arrangements.Review new matter information to ensure accurate billing setup and client contact details.Prepare and distribute weekly and monthly billing reports for attorneys and management.Assist with updating billing reports, schedules, and related analyses.Communicate professionally with attorneys, legal assistants, clients, and internal accounting team members.Monitor billing deadlines and follow up on outstanding billing requests to ensure timely completion.Maintain organized billing documentation and ensure confidentiality of client and firm information.Support process improvements and assist with special accounting and billing projects.Provide additional support during monthly billing cycles and other peak periods as needed.Perform other duties as assigned.Qualifications and skills:1–3 years of billing, accounting, or related experience preferred.Prior law firm or professional services billing experience is a plus but not required.Strong attention to detail, accuracy, and organizational skills.Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.Excellent communication and interpersonal skills, with a professional and customer-service-oriented approach.Comfortable working with numbers, researching discrepancies, and resolving billing issues.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Experience with SurePoint/Rippe, Elite, or other legal billing systems is a plus.Familiarity with third-party electronic billing platforms is helpful.Ability to work independently while contributing to a collaborative team environment.Positive, proactive attitude with a willingness to learn, take initiative, and grow professionally.Ability to maintain discretion and confidentiality when handling sensitive financial and client information.Ability to work on-site in our New York City office three days per week.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with alternating Mondays and the option to be remote Fridays. We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm.The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $65,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO).TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals.The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others.Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers.TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting.