Purchasing Clerk- 1st Shift 8AM-5PM Monday-Friday

Job Description

Job Description

Job Purpose/Summary:

The Purchasing Clerk supports the procurement process by preparing purchase orders, tracking deliveries, maintaining accurate records, and coordinating with vendors and internal departments to ensure materials and services are available when needed. This role requires strong attention to detail, organization, and communication skills

Essential Food Safety & Quality Responsibilities:

• General Food Safety Culture & Compliance

Responsibilities:

• Create and process purchase orders and PORs accurately and in a timely manner.
• Monitor inventory levels and assist with replenishment of raw materials, packaging materials, ingredients, and operating supplies.
• Communicate with vendors to confirm pricing, availability, lead times, and delivery schedules.
• Track open orders and follow up on delayed or missing shipments.
• Match purchase orders, packing slips, and receiving documents, and vendor invoices for accuracy.
• Maintain purchasing files, vendor records, and pricing information.
• Maintain audit documentation related to OSHA, EPA, FDA, HACCP, Organic, non-GMO, Kosher and SQF requirements.
• Resolve order discrepancies and escalate issues when necessary.
• Support internal departments with purchasing requests and order status updates.

• Resolve invoice discrepancies, PO variances, delivery issues, and receiving-related purchasing concerns.

• Assist with cost control, reporting, and process improvement initiatives.
• Assist with quality and Food Safety compliance activities as assigned.

• Monitor past due POs, work closely with WHS staff.
• Coordinate with warehouse, production, quality, and receiving departments to ensure timely receipt of materials.
• Perform other job-related duties as assigned.

Required Skills, Knowledge, and Abilities:

• Working knowledge of food manufacturing, raw materials and packaging materials.
• Proficiency in Microsoft Office, Excel, Word, and Outlook.
• Ability to effectively manage multiple priorities and deadlines.
• ERP/MRP skills; NetSuite experience preferred.
• Strong organizational, communication, follow-up skills, and problem-solving abilities.
• Ability to work in a fast-paced manufacturing environment.
• Good written and verbal communication skills.
• Attention to detail
• Effective with vendor communication
• Purchase order processing
• Inventory coordination
• Recordkeeping and data entry
• Time management
• Problem-solving
• Team collaboration

Education and Experience

• High school diploma or equivalent required; associate degree in business, supply chain, or related field preferred.
• 2 years of procurement, or administrative experience preferred.

Physical Demands:

The employee may be required to sit, stand, walk through office, warehouse, and production areas; use a computer; communicate verbally and in writing in English.

Work Environment

This position is in an office, warehouse, and food manufacturing environment. The employee may be exposed to production noise, temperature changes, warehouse traffic, moving equipment, food manufacturing conditions, and facility-related hazards.