Freelance In-Person Event Specialist - Springdale, AR

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Springdale, AR to help us manage the logistics of an upcoming in‑person event, which will be held live at a city near you! The right candidate will be based in Springdale, AR , and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start‑up tech environment. Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose‑driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities Coordinate all event details, ship event materials, and arrange staffing for each event. Provide day‑of, hands‑on support on site as the onsite Event Coordinator for engaging, team‑building, social impact activities that support a great cause. Join virtual planning meetings with corporate partner, nonprofit partner, Visit.org event host and coordinators ahead of each event. Take ownership of in‑person events: on‑site set‑up, align with the onsite team, tear down, clean site areas, problem‑solve and ensure a high‑quality customer experience. Represent Visit.org, lead the event and act as the primary problem‑solver. Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue and additional staff, and corporate partner. Manage check‑in process for in‑person events and provide a warm welcome to guests. Problem‑solve issues such as missing supplies, late staff or technology challenges. Escalate issues to the Events Team when necessary. Send updates, photos and videos to the Events Team throughout the event. After the event, help clean the site and repackage and ship all materials back to the distribution center. Pack supplies and add shipping labels, including loading boxes. Requirements Fluency in English and strong communication skills. Based in Springdale, AR. Schedule flexibility with availability on a contract‑per‑event basis, as needed. Experience with complex, large‑scale events and smaller executive‑level intimate events. Proven experience executing events at the highest level and raising the bar on content and customer experience. Resourcefulness, grace under pressure, and solutions‑minded in ambiguous situations. Quick thinker who can problem‑solve on the fly. Self‑starter who is organized and detail‑oriented. Enjoy building relationships with customers and providing excellent customer service. Experience with group facilitation and managing group dynamics. Ability to work flexible hours, including nights and weekends, as needed. Willing and eager to travel within the local region. Very strong interpersonal and customer service skills, especially in fast‑paced situations. Ability to wear many hats and take on varied tasks and projects. Comfortable interacting with large crowds. Physical Demands Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time. This is an on‑location, in‑person, per‑event contract role in Springdale, AR . The role is open only to candidates already based in Springdale, AR . No relocation packages are offered. Benefits Competitive hourly rate. The chance to do meaningful and impactful work. Opportunity to meet social‑impact‑mindful individuals. Chance to build experience for your resume. Potential for recurring freelance employment with Visit.org. #J-18808-Ljbffr Visit.org