Administrative Assistant - Utilities

Salary: $26.68 - $31.43 Hourly
Location : Juneau
Job Type: Full-Time
Job Number: 202600958
Department: Engineering & Public Works
Division: Wastewater Utility
Opening Date: 07/29/2026
Closing Date: 8/12/2026 4:30 PM Alaska
Position Number: 152125
Bargaining Unit: Marine Engineers Beneficial Association
Pay Range: 12
Hours Per Week: 37.5
Telework Availability: Not Available


Description

The Engineering & Public Works Department is currently seeking an Administrative Assistant to join our Utilities team! In this key role, you will be an essential contributor, providing crucial administrative support to our Utilities Division. The Utilities Division is committed to various aspects, including water supply management, water quality assurance, infrastructure maintenance, wastewater collection, wastewater treatment, and public education and outreach.

Join us in this dynamic position where your contributions will be instrumental in the success of our Utilities team, fostering a collaborative environment dedicated to the responsible management of water resources and the overall well-being of the community.

WHO WE ARE LOOKING FOR
The right fit for this position will possess most or all of the following qualities:

• Ability to work independently as well as in a team environment.
• Skilled in customer service, adept at interpersonal communication, problem-solving, and demonstrating empathy.
• Excellent attention to detail.
• Ability to organize time and prioritize assignments appropriately with frequent interruptions.
• Someone willing to work as a part of a team, with a goal of sustainability.

THE BENEFITS OF JOINING OUR TEAM

Working at the Utility means supporting some of the dirtiest jobs in the city, while performing an essential service for your community and working in a constantly changing team environment. The Utility prioritizes a safe and healthy workspace and is invested in training its employees to keep them engaged. If you're looking for a challenge, a mix of independent work and collaborations, and a way to contribute to the sustainability of the most beautiful Capital city - this job is for you!

WORKING HOURS AND LOCATION

This position typically works (Monday through Friday) 8am - 4:30pm, with a half hour lunch break - at the discretion and approval of the EPW Admin Officer, a four-day workweek schedule may be possible when fully staffed. In addition, this position may also attend the Utility Advisory Board (UAB) meetings. Meetings are currently scheduled on the second Thursday of every month at 5:15pm. The base of operations for this position is the Mendenhall Wastewater Treatment Plant () on the second floor.

Typical Responsibilities
Working closely with division heads and the Administrative Coordinator, you'll be hands-on in preparing operational budget summaries, handling requests for amendments, and conducting thorough budget analyses for the Utilities division throughout the fiscal year.
Your versatility shines as you assist in drafting contracts, agreements, legal documents, and more. Dive into the details of CBJ personnel rules, MEBA contracts, and department policies, showcasing your commitment to understanding the intricacies of our work environment.
As the go-to person for Wastewater Utility positions, you'll maintain position descriptions, class specifications, and oversee recruitment processes. Additionally, you'll be involved in the hiring process, create training plans, and coordinate evaluations, ensuring our team is top-notch.
Organization is essential! Manage our electronic and paper file systems, keeping everything in order for the Utilities division. As the Travel Officer, you'll be handling travel details with precision-from booking to reconciliation.
Answer and route calls for the Wastewater Utility Division, offering assistance to the public, agencies, contractors, and vendors.
If you're ready for a dynamic role where every day brings new challenges, join us in making a positive impact in the Utilities Division!

Minimum Qualifications
Education:
High School graduation or the equivalent.

Experience:


Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.


SUBSTITUTION: Post-secondary or vocational training may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Other:

A valid Drivers' license at time of appointment and for continued employment.
Supplemental Information

For specific question in reference to this vacancy, applicants may contact the hiring manager:
HIRING MANAGER CONTACT INFO

Hiring Manager: Rose Evans

Phone Number: View phone number on click.appcast.io

Email: View email address on click.appcast.io
Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.


If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.


NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at View phone number on click.appcast.io or View email address on click.appcast.io.

For applicant password assistance, please visit:
EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call View phone number on click.appcast.io or TTY: Alaska Relay 711 or View phone number on click.appcast.io, or correspond with the Department of Human Resources & Risk Management at View email address on click.appcast.io or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits


The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.


Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.


Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • No cost employee only plan available
• Employer paid Basic Life insurance--$10,000 for employee, spouse & dependents
  • Additional optional coverage available
  • Travel protection & financial services offered as part of the Life Insurance coverage
• Optional group-based insurance premiums for
  • Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
  • Short-term Disability
  • Accident Insurance
  • Critical Illness Insurance
  • Hospital Indemnity Insurance
  • Pet Insurance
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
  • Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working.

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)
• Employer contribution into a defined benefit or defined contribution program, depending on your date of hire
• Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare
  • Employer match available for participating PERS Tier IV employees
• Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options

For more information on health, retirement and optional benefits for eligible employees visit:


Paid Leave and Holidays

• Personal leave with an accrual rate increase based on time served
  • 21 days of PL within first year of employment
  • Personal leave includes Sick leave
• Thirteen paid holidays a year
• Six weeks Paid Parental Leave (to eligible employees)

Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:

• An opportunity to earn a health insurance premium discount of $1300 per year
• An Employee Assistance Program
• Wellness Pass Discounts to local and CBJ recreation facilities
• Health related webinars
• Office Ergonomic Assessments

For more information on the Employee Wellness Program visit .

Additional Perks

• Public Service Loan Forgiveness eligible employer
• Parking passes or bus passes provided for employees working in the downtown offices
• Free passes to Parks & Recreation field house, ice arena, and swimming pools

01


Do you have the required Driver's License?

• Yes
• No

02


This position requires at minimum a basic understanding of Excel. Please select the option that best describes your proficiency level with Microsoft Excel.

• Basic - Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks.
• Intermediate - Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using PivotTables; insert and modify graphic objects in a worksheet.
• Advanced - Insert, edit, and analyze data using PivotTables; create and edit macros; conditional formatting; apply data validation criteria; protect, share, and merge files; trace cells and troubleshoot formula errors; use data list outlines; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, spark lines, and scenarios.
• I do not possess the basic required level of Excel proficiency described.

Required Question