Executive assistant 3-Fulltime-Los Alamitos-Days

Executive Assistant

Who We Are UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County. To learn more about UCI Health, visit

Your Role on the Team Position Summary: Reporting directly to the C-Suite, the Executive Assistant is responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The incumbent manages a variety of special projects, some of which may have organizational impact. Responsibilities include, but are not limited to serving as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the C-Suite. Monitoring and responding to emails, scheduling and calendaring meetings; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

What It Takes to be Successful Required Qualifications: Must possess the skill, knowledge and ability essential to the successful performance of assigned duties Must demonstrate customer service skills appropriate to the job Excellent written and verbal communication skills in English Ability to maintain a work pace appropriate to the workload Ability to establish and maintain effective working relationships across the Health System Ability to analyze and manage budgets and make forecasts as required Ability to manage and maintain complex calendars and schedules and navigate appointments Ability to maintain a work pace appropriate to the workload Must demonstrate customer service skills appropriate to the job Excellent written and verbal communication skills in English Minimum of five years high level administrative experience at the Executive Level Eight years of related experience managing large administrative projects with the know-how around prioritizing the projects and meeting all deadlines Very strong interpersonal skills to communicate effectively among diverse groups of people and the ability to build relationships with stakeholders across the Health system, including staff, board and committee members, external partners and donors Ability to work collaboratively and thrive in a fast-paced, rapidly changing and often political environment Demonstrated excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols Strong project management skills including the ability to effectively manage multiple projects and tasks simultaneously Proven ability to handle confidential information with discretion Forward looking thinker, who actively seeks opportunities and proposes solutions Strong organizational skills, detail-oriented Demonstrated sound critical thinking and strong problem solving skills Demonstrated ability to work independently on projects, from conception to completion, and must be able to work under pressure Strong skills in Microsoft Office (Outlook, Word, Excel, and Power Point) Ability to write succinct and accurate executive summaries for senior level audiences Ability to draft correspondence on behalf of Chief Administrator and other executives Must possess the skill, knowledge and ability essential to the successful performance of assigned duties Preferred Qualifications: Knowledge of University and medical center organizations, policies, procedures and forms College level coursework in business or a related field and/or equivalent combination of education and related experience Minimum of five years high level administrative C-Suite experience High level administrative experience in a health care environment Previous experience providing administrative support to a Chief Administrator or equivalent level position Knowledge of medical center organizations, policies, procedures and forms