Administrative Manager

Company Description Innovative Housing Concepts, also known as Englewood Housing Authority, is dedicated to supporting lower-income families with safe, decent, and affordable housing opportunities. The organization’s mission is to help residents move toward self-sufficiency and improve their quality of life through fair, inclusive, and accessible programs. It operates in an efficient, ethical, fiscally responsible, and professional manner while maintaining a strong service-oriented culture. Innovative Housing Concepts provides equal housing opportunities and does not discriminate based on age, race, color, sex, religion, national origin, familial status, disability, sexual orientation, or gender identity. Team members join a mission-driven environment focused on equity, respect, and community impact. Date posted: September 4, 2026 Pay: $72,000.00 - $78,000.00 per year POSITION SUMMARY The Administrative Manager is responsible directly to the Executive Director for administrative support in a variety of agency functions including the monitoring and development of a variety of internal policies and procedures, payroll administration, and human resource functions. The Administrative Manager interacts directly with the agency Board of Commissioners in preparing board packets, transcribing minutes of Board meetings, and other Board-related responsibilities. They must be familiar with applicable agency policies and local, state and federal laws and regulations consistent with the position. The Administrative Manager must possess the ability to make rational, consistent decisions in a variety of situations requiring administrative action. The Administrative Manager will function in an innovative, creative and decisive manner and in a management capacity in an effort to promote the effective and efficient operation of the agency. WORK DESCRIPTION The listed examples of work are not intended to be all-inclusive. They establish a flexible, functional base from which the employee operates. It may also be modified with additions, deletions, or changes required to obtain organizational goals and objectives. Under the direction of the Executive Director, the employee in this position performs duties which may include, but are not limited to, the specific examples shown in the following list: As part of the Management Team, assists the Executive Director in the supervision and management of the authority's operation; Handles payroll administration and other applicable payroll functions, including completion of biweekly payroll and retirement contributions; Monitors all phases of commercial and general liability and worker’s compensation insurance programs for the agency; Acts as safety officer, conducts safety meetings and ensures that staff receives information sufficient to increase safety awareness and prevention; Function as primary human resources officer and is responsible for handling regular HR duties, including hiring, complaints, managing personnel files, benefits, and ensuring compliance to state and federal law; Assists in management of agency grants, including monitoring grant budgets and reporting to awarding agencies; Assembles written material for monthly Board of Commissioners packets. Prepares for and takes minutes during Board of Commissioner Meetings; Using federal procurement policy, drafts RFPs, contracts and agreements for outside services. Monitors all contracts for accuracy and renewal; Conducts purchasing for agency, including parts and supplies for maintenance, and prepares purchase orders; Compiles information for and submits yearly HUD Maintenance Wage Recommendations, and/or monitors Davis-Bacon compliance on construction and modernization contracts; Serves as agency point person for technology/computer needs and works closely with technology services contractor to resolve issues; Works with the Management to draft effective programs and policies for the agency; Assists in completing HUD Five-Year and Annual Plans; Works with the Management Team in preparation of the annual operating budgets and long-term capital fund budgets; Directly supervises the Administrative Assistant; Functions as Records Custodian and processes all CORA requests in accordance with applicable laws; Works with HCV team and Finance to monitor HCV program ports and port billings; Resolving issues with agency partners such as vendor payments; Other duties as assigned. EDUCATION AND SKILLS Education & Experience: Any combination of education and/or experience that has provided the applicant with the knowledge, skills and abilities necessary for excellent job performance. A university or college degree in business or social sciences from an accredited institution is desirable. The ideal candidate will have at least one year of experience with working in the affordable housing field and have knowledge of HUD subsidized housing programs and affordable housing development. Required Skills: Experience in Human Resources, People Success, or similar workforce management A positive attitude and a stellar work ethic; Experience in working in a goal and performance-oriented atmosphere; Self-starter who possesses organizational and time-management skills; The ability to handle multiple tasks simultaneously; A demonstrated attention to detail; Interpersonal skills with ability to work independently as well as part of a team; Strong verbal and written communication skills; Conflict resolution and mediation skills; An ability to maintain efficiency and accuracy under pressure of deadlines and numerous interruptions throughout the workday; The ability to represent the agency in a favorable light at all times; Knowledge of the service population’s cultural and socioeconomic characteristics and the appropriate techniques and practices for the client population; Customer-service oriented with a genuine desire to assist clientele; A working knowledge of Fair Housing requirements; Proficiency with computer software, including Microsoft Outlook and Word. Desired Skills: Past experience in a similar role; An interest in professional development and growth within the agency; Knowledge of YARDI software; Knowledge of Federal, State and Local Policies affecting HUD programs. PHYSICAL REQUIREMENTS AND ENVIRONMENTAL FACTORS The applicant must have the physical ability to run errands that may entail walking short distances. Must have a valid driver’s license and personal vehicle with full insurance coverage. Individuals are expected to utilize their own car for daily work-related travel with mileage reimbursement for miles incurred. COMPENSATION This is a full-time, salaried position with a salary range of $72,000 - $78,000 annually. Position comes with a competitive benefits package that includes: Medical and Dental coverage (80% covered by employer), optional vision coverage, company-paid Long-Term Disability, 401(a) plan with employer match, and access to supplemental insurances through Aflac. IHC is committed to promoting its employees’ work-life balance by offering a compressed work schedule, the potential to work from home occasionally, 12 paid holidays, and a generous paid time off policy (after completion of a 90-day introductory period). #J-18808-Ljbffr Innovative Housing Concepts