Administrative Coordinator

Administrative Coordinator

The Keystone Center

Denver Metro

Organization type: Nonprofit

Type of role: Full-time

Job Category: Administrative

Salary: $55,000 - $62,000

The Keystone Policy Center (KPC) has been helping public, private, and civic-sector leaders solve complex problems and advance good public policy since 1975. We rely on our independence, our commitment to good science, and our skills in designing and leading consensus-building processes to establish new partnerships, reduce conflict, and produce policy agreements. Keystone's home office is in Keystone, Colorado with additional offices in Denver and Washington, DC. This position will be responsible for handling a wide range of programmatic duties that support projects primarily within the Center for Education and the Marketing/Communications and development team. The ideal candidate is organized, flexible and enjoys the administrative challenges of supporting a variety of efforts.

Essential Duties and Responsibilities This position includes a range of duties and responsibilities that support the Keystone Policy Center's programs and projects.

Anticipate and coordinate the logistical needs of various programs and projects to include education projects, energy projects, Keystone's Board of Trustees and annual fundraiser in Washington DC.

Coordinate with other members of each project team to ensure work is tracking with project needs.

Assist with tracking, recruiting, and communication with project participants to include drafting correspondence, tracking responses, disseminating information and otherwise serving as a point of contact.

Conduct basic research as needed to support the needs of the projects and programs.

Coordinate meeting planning logistics; responsibilities include:

Negotiating contracts for hotels, catering, meeting space, audio-visual needs, and other details as required for meetings in an efficient manner.

Prepare meeting materials.

Provide support and coordination for project participants' travel and other logistical matters.

Track and submit expenses.

When appropriate, serve as on-site meeting coordinator.

Proof, edit, and format documents (letters, marketing materials, meeting summaries, reports, agendas and fact sheets).

Serve as notetaker and write meeting summaries.

Manage administrative details related to fundraising, including invoicing, tracking funding commitments, sending acknowledgements to funders, and supporting the supervisor with related follow-up as needed.

Provide additional administrative support to marketing/communications, development, and the President, as needed.

Other duties as assigned.

Requirements and Qualifications

• Strong attention to detail, an aptitude for problem-solving, and excellent organizational skills are essential.
• Proficiency with related computer systems and applications, including Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook). Experience with SalesForce is preferred.
• Ability to convey messages, ideas, and decisions through clear verbal and written communication.
• Ability to manage time and prioritize work effectively.

Experience in an administrative role working with senior leaders, board members, funders, government officials, or other external stakeholders is preferred.

Social media experience is preferred.

• Experience and comfort with various A.I. suites are preferred.

Supervisory Responsibility: This position has no supervisory responsibilities.

Travel: Some travel is expected and is dependent on event and programmatic needs, including several trips to Washington, DC annually.

Work Environment: This job operates in a professional office environment that requires a certain amount of time working from the office but also allows working from home.

Benefits

Benefits: Keystone offers the following benefits to full-time employees:

Health, dental, vision and other ancillary insurance offerings

401(K) plan

Paid vacation

Paid sick leave

10 paid holidays

How to Apply

Application Requirements:

1. Cover letter
2. Resume
3. Writing sample

4. References Please provide at least two references from current or former employers or others who can speak to your professional qualifications for this position. Keystone will not accept personal references.

Please submit your application to Sue Wilcox and Charles Dukes no later than close of business, September 14, 2026.