Office Assistant

Announcement

Details


Open Date
06/01/2026


Requisition Number
PRN17005N


Job Title
Office Assistant


Working Title
Office Assistant (Work-Study)


Career Progression Track
B


Track Level

FLSA Code
Nonexempt


Patient Sensitive Job Code?
No


Type
Non Benefited Staff / Student


Temporary?
Yes


Standard Hours per Week
20


Full Time or Part Time?
Part Time


Shift
Day


Work Schedule Summary


To be determined by needs of the department as well as student's class schedule. The office is open from 8AM-5PM, flexible work schedule to accommodate student class schedule.

Is this a work study job?
Yes


VP Area
Academic Affairs


Department
00092 - Philosophy


Location
Campus


City
Salt Lake City, UT


Type of Recruitment
External Posting


Pay Rate Range
15.00


Close Date
07/10/2026


Priority Review Date (Note - Posting may close at any time)

Job Summary


Greets and assists visitors in person or over the telephone. Provides general office support for the Philosophy and History Departments.

Duties will include:

• Front desk reception - meet and greet visitors and answer department phones.
• Mail - pick up from lobby and deliver to department mailboxes.
• Bulletin boards - Post various notices on bulletin boards and remove outdated ones.
• Kitchen - Organize managinzes on tables. Discard outdated publications.
• Copier - Make copies and scans for faculty. Notify staff when paper needs to be ordered. When paper is delivered, open boxes and stack reams in mail room cabinets. Learn functions of SHARP copier, such as double-sided copying and scanning, printing from a flash drive, sorting and stapling, and how to clear paper jams.
• Newsletters - Create and send monthly departmental newsletters in collaboration with program coordinators.
• Social media - Post and share to department social media channels.

Responsibilities


1. Receives, greets and directs visitors to appropriate person or office.
2. Answers telephones, providing assistance and directing customers to the correct person or office.
3. Processes and distributes mail.
4. Creates and maintains files.
5. Schedules appointments and arranges for meetings.
6. Answers questions about the organization and associated activities.
7. Assists with word processing, data entry and internet searches.
8. Maintains office equipment; arranges for service calls as needed.
9. Creates department newsletters.
10. Maintains Philosophy and History department social media outlets.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications


High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences


Work hours can be negotiated to accommodate department needs as well as student's classes.

Special Instructions Summary


This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Additional Information


The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.


This position may require the successful completion of a criminal background check and/or drug screen.


The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.


Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.


To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.