Administrative Assistant

Benefits: Competitive salary Opportunity for advancement Paid time off Training & development Wellness resources Why Join Visiting Angels? At Visiting Angels Santa Barbara, we believe great care starts with a great team. We’re an award‑winning home‑care provider that treats clients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. If you’re an organized, people‑focused professional who wants to grow in healthcare administration, we’d love to meet you! What You’ll Do: Be the first point of contact : answer and route incoming calls, greet visitors, and provide stellar customer service. Own the calendar : schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations. Keep us organized : maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations. Support client intake : gather inquiry details, log data in our home‑care software, and alert the care team to new opportunities. Create polished communications : draft emails, letters, memos, and reports for internal and external stakeholders. Drive smooth operations : order office supplies, coordinate vendors, and help refine standard operating procedures. Contribute to compliance : ensure all documentation meets HIPAA, state, and agency guidelines. What You’ll Bring: High school diploma or GED (Associate’s degree or admin certification a plus) 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role—healthcare or home‑care background preferred Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly Top‑notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor Excellent time‑management and multitasking abilities; you thrive on organizing people and information Ability to handle confidential information with discretion and navigate a fast‑paced office environment #J-18808-Ljbffr Visiting Angels of Santa Barbara and Santa Maria