Business Office Assistant

Laguna Blanca School is a college preparatory, coeducational day school located on two campuses in Santa Barbara, California. Grades EK-4 are located on a quaint campus in Montecito, while Grades 5-12 are located on Laguna’s historic campus in idyllic Hope Ranch. Laguna Blanca emphasizes its core values of scholarship, character, balance, and community in its programs. Job Description Laguna Blanca School seeks a part time Business Office Assistant at our Hope Ranch campus. This person manages accounting functions for accounts receivable and payable. The Business Office Assistant should be professional, welcoming, organized and be able to work independently in a fast paced environment. This is a part-time position with a flexible schedule. This will be 20 hours per week and a regular schedule will be discussed with the selected candidate. Specific Responsibilities: Process weekly bill payments as needed. Track and record automatic payments. Monitor credit card usage and collect receipts for reconciliation. Enter and maintain accounts payable records in the BBMS system by the end of each month. Process employee reimbursement requests. Prepare quarterly sales tax exemption reports, as applicable. Reconcile donations in coordination with the Development Office. Reconcile and close out accounts payable accounts. Assist teachers with supply orders. Serve as a point of contact for purchases and conference registrations. Enter and code employee reimbursements in the payroll system. Assist with accounts receivable, payment tracking, and account reconciliations, as needed. Maintain accurate financial records and handle confidential information with discretion. Perform other duties as assigned. Education & Experience: Bachelor’s degree or experience that is evidence of accounting skill 3+ years’ experience in a business office environment required Experience with accounts payable, financial recordkeeping, or general accounting is preferred. Required Knowledge, Skills & Abilities: Strong interpersonal skills and a customer-service mindset. Excellent written and verbal communication skills. Tact, discretion, and sound judgment when handling confidential information. Strong organizational skills and the ability to prioritize multiple tasks based on urgency and importance. Excellent attention to detail and a resourceful approach to problem-solving. Ability to work independently, take initiative, and meet deadlines. Enthusiasm, flexibility, maturity, and a sense of humor. Proficiency in Microsoft Office and Google Workspace. Ability to learn and use accounting software, automated recordkeeping systems, and other business technologies. Laguna seeks dedicated and mission-driven staff who : Demonstrate a passion for supporting an engaging, inclusive, and student-centered learning environment. Contribute to a warm, collaborative, and professional workplace that upholds the school’s values and culture. Exhibit strong organizational skills, adaptability, and a commitment to excellence in their role. Engage in innovative and strategic thinking to enhance school operations, programs, and initiatives. Collaborate effectively with colleagues, faculty, and leadership to support the school’s mission and goals. Communicate clearly and professionally with students, families, and staff as appropriate to their role. Is committed to the values and the ongoing work of inclusion and belonging. Encourages and maintains a culture of mutual respect and equitable practice, both in the classroom and in the school community. Participates as an ambassador of the school to build and support relationships with all key constituents. This support includes participating in a range of school functions including but not limited to admission, alumni, and family events. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT Must be able to traverse school facility and lead students to safety in the event of an emergency Occasionally bend, stoop, squat and lift up to 40 lbs as part of job duties Willingness to work occasional evenings and weekends for school-related events or projects Have a current TB Assessment Must provide a clear fingerprint test and background check Have CPR and First Aid certifications or have the ability to become certified upon employment Note: To perform this position successfully, an individual must be able to meet the physical requirements and perform each essential job duty satisfactorily. In compliance with federal and state laws, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Please direct inquiries to Angela Jevons, View email address on click.appcast.io , View phone number on click.appcast.io. COMPENSATION Non-exempt, hourly, part time Hourly range $33.00 - $38.00 depending on experience and credentials. This position is not eligible for employee benefits. Laguna Blanca School does not discriminate on the basis of gender, race, color, national origin, religion, creed, age, disability, marital or familial status, sexual orientation, veteran status, or any characteristic that is legally protected under applicable local, state, or federal law. This nondiscrimination policy includes but is not limited to admission, financial aid, educational programs, athletics, and employment. #J-18808-Ljbffr