Part-Time Office and Administrative Assistant

Job Description

Job Description

CITIG is a Santa Barbara IT consulting firm seeking a dependable, organized part-time Office and Administrative Assistant to support our team and day-to-day office operations. This is an on-site position for someone who enjoys a varied workday, takes pride in staying organized, and works well independently. We're looking for someone who can learn our routines, take ownership of recurring tasks, and grow into additional responsibilities over time.

About you:

You are a reliable, organized, friendly, professional, and adaptable team player with a positive attitude and sense of humor. You work well independently, notice what needs to be done, and don't wait for every task to be assigned. You value workplace confidentiality and are comfortable juggling a variety of day-to-day responsibilities and working with different personalities. As you learn the rhythms of the office, you'll take ownership of recurring tasks with minimal direction or follow-up.

Your Role:

• Manage incoming and outgoing mail, packages, shipping, and returns.
• Coordinate office errands, storage runs, and e-waste disposal.
• Maintain our shared workspaces and client-facing areas, keeping them tidy and organized.
• Keep the office plants alive and handle minor office upkeep.
• Coordinate routine office maintenance and repairs with vendors.
• Monitor office supplies and place routine orders with Amazon and other vendors.

Team support and events

• Maintain the physical and online team calendars.
• Coordinate cards and gifts for employee milestones and special occasions.
• Plan quarterly team outings, team lunches, and other events.
• Decorate the office for holidays.

Marketing and client support

• Purchase client gifts.
• Capture team and event photos and maintain our company photo library.
• Create social media posts highlighting team events and company culture.
• Assist with planning, sourcing, and executing our annual Christmas cards and client gifts.
• Coordinate production for direct mail projects.

Administrative support

• Assist with monthly expense auditing.
• Process client payments and mobile bank deposits.
• Support administrative and special projects as needed.

Qualifications and Skills:

• Prior office, administrative, or customer service experience is beneficial; we are willing to train the right person if you have a strong desire to learn.
• Comfortable using everyday office technology, including Microsoft Office, Google Workspace, email, online ordering, and basic spreadsheets.
• Dependable and consistent, with a valid driver's license and insured, reliable transportation for local errands.
• Able to lift 40 lbs.

Schedule and pay:

• Flexible schedule within regular M–F office hours; set days and times must remain consistent week to week.
• On-site in downtown Santa Barbara.
• $20–22 per hour, depending on experience.