Administrative Assistant (Seasonal) - East Hampton, NY

divh2Administrative Assistant/h2pWe are seeking a full-time temporary Administrative Assistant to support the offices in our East End of Long Island Market. This position will provide receptionist duties and general administrative support to the Senior Managing Director and Agents. This opening requires in person work in our offices 5 days week. The work schedule will include weekends./ppResponsibilities include, but are not limited to:/pulliAnswer calls, screen calls, take accurate messages, and provide information to callers./liliGreet Agents, staff and visitors, ensuring protocols are followed for logging in and out of the office./liliWork directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed./liliHandle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment./liliPrepare and type board packages, mailing labels, and other documentation./liliBe proficient in all Corcorans proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings databases, search functionality submission of deal documentation./liliBasic operational understanding of office printers and copiers, changing toners as needed./liliUpdate all new office exclusive listing activity and Issue weekly monthly spreadsheet reports on exclusives./liliAttend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution./liliAssist SMD with submission of monthly expense reports./liliReceive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party./liliProcess outgoing USPS mail, UPS and messenger services./liliCoordinate with the Facility team on repairs./liliProvide general admin duties; such as, typing, filing, copying, faxing, mailings, etc./liliOrder, maintain, and restock inventory of office supplies, beverages and kitchen supplies./liliAssist with special projects as needed./li/ulpJob Requirements:/pulliBachelors degree or equivalent; may consider candidates without a degree given applicable work experience./lili1+ years of experience in a customer centric business environment with administrative duties./liliProficiency in Microsoft Office Suite./liliExcellent interpersonal skills both verbal and written./liliDiligent with excellent organization skills./liliAbility to interact with both internal and external customers at all levels./liliProfessional demeanor and ability to defuse difficult situations in a calm manner./liliAbility to prioritize and be flexible with changing business needs in a high-paced team environment./liliPhysically able to bend, stoop, climb, walk, and lift carry heavy objects (up to 20 lbs)./li/ulpThrough its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc./ppAnywhere Real Estate Inc.?(NYSE: HOUS) is moving real estate to whats next. Home to some of the most recognized brands in real estate? Better Homes and Gardens Real Estate,?Century 21,?Coldwell Banker,?Coldwell Banker Commercial,?Corcoran,?ERA, and? Sothebys International Realty, we fulfill our purpose to empower everyones next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world./ppAt Anywhere, we are empowering everyones next move your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report./ppWe are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:/pulliGreat Place to Work/liliForbes Worlds Best Employers/liliNewsweek Worlds Most Trustworthy Companies/liliEthisphere Worlds Most Ethical Companies/li/ul/div