Staff Accountant

Job Description

Job Description

Founded in 1986, St. Charles Community College (SCC) is one of the best two-year colleges in the state of Missouri. SCC serves more than 10,000 students in St. Charles County, a northwestern county outside of St. Louis, MO. SCC's main campus, located in Cottleville, houses 12 award-winning buildings known for innovative, contemporary "educational village" design and spans over 256 acres. A satellite campus is in Dardenne Prairie and features state-of-the-art Center for Healthy Living, encompassing allied health nursing programs, culinary studies, and agriculture studies. Other satellite locations include the Wentzville Technical Center, Commercial Driving School and a planned Regional Workforce and Innovation Center in Wentzville.

POSITION SUMMARY

St. Charles Community College is seeking a detail-oriented and organized Staff Accountant to join our Finance Department. This role is responsible for performing a wide range of accounting functions including general ledger maintenance, financial reporting, reconciliations, and assisting with budgeting processes. The staff accountant will also serve as a backup for accounts payable and accounts receivable functions to ensure continuity of operations. The ideal candidate will ensure compliance with institutional policies, GAAP, and regulatory requirements while supporting the college's mission of academic excellence and fiscal integrity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare and maintain general ledger entries and account reconciliations.
• Prepare balance sheets, bank reconciliations, and other financial reports.
• Assisting with the implementation and maintenance of internal controls related to financial processes.
• Ensure timely and accurate recording of transactions in compliance with GASB and college policies.
• Support budget preparation, monitoring, and variance analysis for assigned funds or departments.
• Assist with grant accounting, restricted funds, and compliance with grant and donor requirements.
• Assisting with the annual audit process, including providing supporting documentation and answering questions
• Collaborate with departments to resolve accounting-related issues or inquiries.
• Maintain documentation for financial transactions and procedures.
• Establish process improvements and system upgrades for efficiency in the department.
• Serve as backup for accounts payable and accounts receivable processes, including invoice processing, payment disbursements, cash receipts, and student/vendor communications.
• Ensuring compliance with financial policies, procedures, and regulatory requirements
• Tracks financial investments profits and losses.
• Perform other related duties as assigned by the supervisor to support the Finance Department and institutional goals.

REQUIRED SKILLS AND ABILITIES

• Knowledge of regulatory requirements (e.g., GASB, FASB, federal/state grant compliance
• Experience with enterprise systems such as Banner, Workday, Colleague, or similar
• High level of accuracy in data entry, reconciliations, and financial analysis
• Ability to prepare accurate and timely financial statements and reports.
• Ability to prioritize tasks and meet deadlines in a multi-faceted work environment.
• Effective written and verbal communication for working with departments, auditors, and external partners.
• Capability to analyze financial data, identify trends, and resolve discrepancies.
• Ability to work cooperatively within a finance team and across college departments.
• Commitment to handling sensitive information responsibly and ethically.
• Resourcefulness in addressing accounting issues and implementing process improvements.

EDUCATION AND EXPERIENCE

• Currently enrolled in a bachelor's degree program in Accounting, Finance, or a related field, with the ability to obtain the bachelor's degree within one (1) year of hire
• Minimum of 2 years of relevant accounting experience
• Proficiency in Microsoft Excel and accounting software
• Knowledge of GASB, GAAP and financial reporting
• Possess analytical, organizational, and communication skills.

PHYSICAL REQUIREMENTS

• Ability to remain in a stationary position (sitting or standing) for extended periods of time.
• Visual acuity to read and prepare financial documents and reports.
• Ability to communicate clearly and effectively in person, via phone, and electronically.
• Occasional movement within the office to access files, attend meetings, or collaborate with staff.

**Will be subject to a criminal background check and may require fingerprint participation.

SUPERVISORY RESPONSIBILITIES

• None