Program Support Specialist

Opening for a Program Support Specialist The Oyster River Cooperative School District is seeking a Program Support Specialist to provide administrative support to the Business Office, and the Child Nutrition, Facilities, and IT Directors. This is a full year position. Salary position is based on experience. Performance Responsibilities SAU Service Building Reception & Administrative Duties Responsible for front office operations, including but not limited to: Greet and assist visitors, staff, and community members in a professional, courteous, and customer-focused manner. Answer and direct incoming telephone calls to appropriate personnel and departments. Perform general clerical and administrative duties, including file management, data entry, and record organization. Prepare correspondence, reports, spreadsheets, and statistical information from a variety of electronic and paper sources. Receive, sort, and distribute incoming U.S. mail and deliveries. Open, date‑stamp, and distribute invoices and check payments to appropriate departments for processing. Accounts Payable & Procurement Support Assist Accounts Payable with check preparation for mailing, including folding, envelope stuffing, and applying postage. Maintain accurate filing and organization of financial records and supporting Accounts Payable documentation. Perform invoice data entry and related clerical tasks to support Accounts Payable operations. Enter requisitions into the District's ERP system for the Business Office, Superintendent's Office, Child Nutrition, Facilities, and Information Technology departments. Process purchase orders upon approval and in accordance with district procedures and departmental requests. Facility Rental & Scheduling Management Manage facility rentals utilizing the ML Schedules system. Maintain and update the district's web-based scheduling calendar, ensuring accuracy of all events and activities. Respond to and manage incoming and outgoing communications with internal staff and external organizations regarding facility use requests. Assist with the approval process for events and coordinate facility walkthroughs with outside groups. Process and communicate changes to event dates, times, location, and related scheduling details. Interpret and apply district policies and procedures related to facility scheduling and usage. Coordinate event logistics with district personnel and external organizations, including collection and maintenance of required certificates of insurance. Prepare, process, and distribute invoices for facility usage to applicable organizations and groups, and ensure timely receipt of payments in accordance with district policy. Budget & Administrative Support Assist the Business Administrator with the preparation, organization, and compilation of annual budget books and supporting materials. Support the distribution, presentation, and coordination of budget materials as needed. Assist with bid preparation and maintain accurate records of submissions and related documentation. Provide backup support for accounts receivable functions, including deposit preparation and management. General Administrative Support Provide administrative support, as needed, to departments within the SAU Service Building, SAU Office, and Transportation Department. Provide data entry support for Medicaid billing operations within the Special Education Department. Assist with a variety of clerical, organizational, and operational tasks to support departmental functions and needs. Collaborate with staff across multiple departments to ensure efficient day-to-day operations and effective communication. Technical Skills & General Responsibilities Demonstrate proficiency in Microsoft Office applications, including Excel, Word, and Outlook. Read, interpret, and appropriately apply rules, regulations, policies, and procedures as authorized. Perform additional duties and responsibilities as assigned to support overall operations. We offer a competitive benefits package for this full-time position including NH Retirement pension plan. Oyster River Cooperative School District is an Equal Opportunity Employer. #J-18808-Ljbffr