Payroll Specialist

Basic Summary Perform the execution of financial functions involving invoicing, accounts receivable, accounts payable, purchasing, payroll, and general bookkeeping. Process payroll for all employees on a timely basis, ensuring accuracy in wages, bonuses, overtime, and deductions. Maintain and update employee payroll records, including personal information, tax exemptions, and wage changes. Ensure compliance with federal, state, and local payroll laws and regulations. Prepare and distribute paychecks or direct deposit statements to employees. Assist employees with payroll-related inquiries and resolve issues or discrepancies in a professional manner. Calculate and file payroll taxes, ensuring timely submission to appropriate government agencies. Manage benefits deductions and ensure proper recording in payroll systems. Prepare reports on payroll expenses, tax filings, and employee compensation for management and auditors. Perform monthly payroll reconciliation. Stay updated on changes to payroll tax laws, benefits regulations, and best practices. Collaborate with HR and finance teams to ensure seamless payroll integration with timekeeping systems and employee records Perform other double-entry accounting activities as necessary. Contribute to building strong internal and external client relationships through positive interactions. Perform all other related duties as assigned. Description JOB DESCRIPTION Job Title Payroll Specialist Department Finance Version Date 02 September 2026 Non-Exempt Basic Summary Perform the execution of financial functions involving invoicing, accounts receivable, accounts payable, purchasing, payroll, and general bookkeeping. Essential Duties And Responsibilities Process payroll for all employees on a timely basis, ensuring accuracy in wages, bonuses, overtime, and deductions. Maintain and update employee payroll records, including personal information, tax exemptions, and wage changes. Ensure compliance with federal, state, and local payroll laws and regulations. Prepare and distribute paychecks or direct deposit statements to employees. Assist employees with payroll-related inquiries and resolve issues or discrepancies in a professional manner. Calculate and file payroll taxes, ensuring timely submission to appropriate government agencies. Manage benefits deductions and ensure proper recording in payroll systems. Prepare reports on payroll expenses, tax filings, and employee compensation for management and auditors. Perform monthly payroll reconciliation. Stay updated on changes to payroll tax laws, benefits regulations, and best practices. Collaborate with HR and finance teams to ensure seamless payroll integration with timekeeping systems and employee records Perform other double-entry accounting activities as necessary. Contribute to building strong internal and external client relationships through positive interactions. Perform all other related duties as assigned. Qualifications Education: A high school diploma or equivalent is required, with a degree in accounting, finance, or business preferred. Experience: A minimum of 2 years of experience in payroll processing or a similar role is required. Proficiency with payroll software (e.g., ADP, Paychex, Paylocity) and knowledge of tax laws and payroll regulations is essential. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. Certification/Licensure: Certification in payroll (e.g., Certified Payroll Professional – CPP) is highly desirable. Other: Ability to read, write, speak, and understand English is required. Physical Demands While performing the duties of this job, the employee is regularly required to understand both written and verbal communication, type/work at a computer, and sit for up to 90% of the workday. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment General office working conditions, the noise level in the work environment is usually quiet. Comments Must have a valid driver’s license with no limitations on driving availability. Signature I have reviewed this job description and understand the duties, responsibilities and requirements of this position. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. #J-18808-Ljbffr