Real Estate Office Administrator

Job Description

Job Description

REMAX Executive is seeking a detail-oriented, personable Office Administrator to support daily office operations, transaction file compliance, and agent/administrative needs. This part-time afternoon role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in keeping an office running smoothly and accurately.

Employment Type: Part-Time

Schedule: Monday–Friday, 12:00 PM – 5:00 PM

Compensation:

$18 - $20 hourly

Responsibilities:

Office Management

• Serve as the primary point of contact for day-to-day office operations

• Monitor and maintain inventory of office supplies, marketing materials, and equipment; place orders as needed

• Ensure the office is presentable, functional, and welcoming for agents and clients

• Coordinate with vendors, building management, and IT/facilities as needed

• Greet visitors, answer phones, and direct inquiries appropriately

Transaction & Closing File Support

• Assist agents with preparing, organizing, and submitting closing files

• Perform quality control (QC) review on transaction files to verify all required documents, signatures, and disclosures are present and accurate

• Flag missing or incorrect documentation and follow up with agents to resolve before closing

• Track file compliance status and escalate issues to the Broker-in-Charge as needed

• Maintain organized digital and/or physical file storage in line with brokerage and state commission requirements

Agent & Administrative Support

• Assist with agent onboarding paperwork and office orientation

• Support office communications (announcements, event coordination, etc.)

• Maintain office records, license documentation, and administrative logs

• Provide general administrative support to the Broker-in-Charge/leadership as needed

Qualifications:

• High school diploma required; Associate's or Bachelor's degree preferred

• Familiarity with real estate transaction documents, contracts, and closing processes

• Strong organizational skills with close attention to detail

• Excellent verbal and written communication skills; comfortable communicating one-on-one and in group/training settings; comfortable making phone calls

• Friendly, professional demeanor with the ability to build rapport quickly

• Ability to work independently with minimal guidance, while also collaborating well as part of a team

• Ability to multitask across administrative responsibilities

• Discretion in handling confidential and sensitive information

About Company

RE/MAX Executive is the largest RE/MAX franchise in North and South Carolina, boasting a network of over 26 offices across the Carolinas. We are dedicated to providing exceptional support and resources to our agents and clients, empowering them to achieve outstanding results.