Staff Accountant

Our client, an established construction company in White Plains, NY is seeking a Controller to join their team. This role reports directly to the Controller and plays a key part in the day‑to‑day accounting operations supporting construction projects and corporate functions. The Staff Accountant is responsible for accurate invoice processing, cost coding support, reconciliations, and documentation, and will also assist the Controller with bank activity, cash reporting, month‑end close preparation, job cost support, and compliance‑related schedules. Key Responsibilities Accounts payable, invoice management, and vendor support Review and enter incoming bills and invoices accurately and in a timely manner. Coordinate with project and operations personnel to ensure proper cost coding, supporting documentation, and approvals for job‑related invoices. Prepare and process disbursements: verify transaction information, schedule payments, and obtain required authorizations. Work with vendors and internal stakeholders to resolve billing issues, discrepancies, credits, refunds, and returns. Maintain complete and organized AP files (digital and physical) to support internal controls, audits, and reporting. Credit cards, banking activity, and reconciliations Monitor and reconcile credit card activity, including discrepancies, refunds, returns, and miscellaneous charges; ensure proper coding and documentation. Assist with daily and weekly bank activity review and deposits as needed. Support bank account reconciliations and related schedules; investigate and resolve variances in a timely manner. Job cost, WIP, and construction accounting support Support job cost tracking by helping gather and organize job cost data (labor, materials, subcontractor billings) for project reporting and analysis. Assist with preparation and maintenance of work‑in‑progress (WIP) schedules and related reconciliations, as directed by the Controller. Help compile supporting documentation for payment requests and project‑related accounting packages as needed. Cash reporting, close support, and general ledger activities Assist with weekly cash reporting and provide inputs for cash‑related schedules as requested. Support month‑end close by preparing schedules and documentation (aging support, accrual support, reconciliations, and variance support). Maintain accounting ledgers by posting account transactions as assigned; ensure accuracy and completeness. Assist with quarterly and year‑end reporting support schedules and documentation. Payroll and compliance support Assist with weekly payroll preparation support tasks (data validation, documentation, and tracking items as directed by the Controller). Support worker’s compensation and general liability recap compilation and documentation. Assist with sales tax support schedules and filing preparation as needed. Support year‑end processes including documentation for W‑2 and 1099 preparation in coordination with the Controller and external providers. Controls, documentation, and team support Maintain financial security by following internal accounting controls and company procedures. Maintain financial historical records by filing accounting documents and maintaining audit‑ready support. Assist with subcontractor compliance documentation support (e.g., insurance tracking and COI follow‑up) as assigned. Contribute to team efforts by accomplishing related duties and supporting continuous process improvement. Qualifications and experience BA/BS degree in Accounting or Finance preferred (or equivalent combination of education and experience). 1–3 years of accounting experience preferred; construction, general contractor, subcontractor, or job cost exposure is a plus. Experience with ERP/accounting systems (Sage 100 preferred); strong proficiency in Excel, Word, and Outlook. Highly organized, detail‑oriented self‑starter with ability to work independently and within a team environment. Strong written and verbal communication skills; ability to interact with individuals at all levels of the organization. Ability to manage multiple priorities, execute with urgency, and follow through on deliverables. The compensation for this position ranges from $80,000.00 - $100,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.

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