Administrative Coordinator

Gallo Glass, established in 1958, is a state-of-the-art highly-innovative glass manufacturer committed to meeting the needs of its customers while minimizing its impact on the environment. The largest glass plant on the West Coast, and the only glass plant in the world solely dedicated to the wine and spirits industry, Gallo Glass is a family owned and operated company. Running 24 hours a day 365 days a year, the plant turns 1500 tons of molten glass from natural raw materials all sourced in California, into 2 million bottles per day. Come see for yourself and join Gallo Glass: California Pure. A Taste of What You'll Do Join Gallo Glass as an Administrative Coordinator and play a key role in supporting business operations through exceptional organization, communication, and administrative expertise. In this position, you will serve as a trusted partner to the Vice President of Gallo Glass, the Gallo Glass leadership team, department leaders, and teams by coordinating calendars, meetings, travel arrangements, reporting activities, and day-to-day administrative functions. You will help ensure smooth operations by managing communications, supporting special projects, maintaining office resources, and coordinating events, tours, and meetings. This role offers the opportunity to collaborate across functions, build strong working relationships, and contribute to a fast-paced environment where attention to detail and customer service are highly valued. From preparing presentations and reports to supporting onboarding activities and coordinating logistics, you will help create an efficient and productive workplace that enables teams to do their best work. If you are a resourceful professional who enjoys balancing multiple priorities, solving problems, and providing outstanding support to leaders and stakeholders, we encourage you to apply! What You'll Need High school diploma or State-issued equivalency certificate plus 3 years of administrative support experience reflecting increasing levels of responsibility; OR Associate's degree plus 1 year of administrative support experience. Experience operating standard office equipment to include personal computer. Skilled in the use of MS Word, MS PowerPoint and MS Excel at a basic level. Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos. Skilled in writing simple correspondence. Strong verbal, written, organizational and interpersonal skills. Skilled in adding, subtracting, multiplying and dividing in all units of measure, using whole numbers, common fractions, and decimals Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description. How You'll Stand Out High School diploma or State-issued equivalency certificate plus 5 years of administrative support experience reflecting increasing levels of responsibility; OR Bachelor's degree. Prior experience supporting executives. Experience organizing, prioritizing and meeting deadlines while working on numerous projects. Experience effectively presenting information in one-on-one and small group situations to customers, clients, and other employees of the organization. Skilled at using common sense to carry out instructions furnished in written, oral, or diagram form. Skilled at dealing with problems involving several concrete variables in standardized situations. Knowledge of standard office practices and procedures. Experience working in a team-oriented atmosphere and with all levels of management. Experience using discretion in dealing with confidential information. We are committed to providing competitive compensation, perks, and a culture that supports your well-being. Benefits depend on your work category and may include medical and dental coverage, 401k plans, profit sharing, pet insurance, company holidays, access to an employee wine shop, and more! Additional information will be provided before your first interview. The Fine Print The Company does not sponsor for employment-based visas for this position now or in the future. Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data. In addition to the salary, this position may be eligible for bonuses, incentive plans, or participate in tasting room tip pools, as applicable. This position will be based in the location(s) specified in the job posting and requires working on-site with no telecommuting option. You will be expected to live within a commutable distance. It is the Company's policy for job postings to be open to internal candidates for a minimum of 5 days and to external candidates, if applicable, for a minimum of 3 days. Gallo's policy is to afford equal employment opportunities to all applicants and employees and not to discriminate on the basis of race, traits associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics. Gallo will comply with state and local laws prohibiting discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions). We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodation for candidates with disabilities in our recruiting process. If you need any assistance or accommodation due to a disability, please let us know at View phone number on click.appcast.io. Gallo is enrolled in the Department of Homeland Security's E-Verify program and will use the program to verify the employment eligibility of all newly hired employees as required. Helping all candidates find great careers is our goal. The information you provide here is secure and confidential. #J-18808-Ljbffr