Procurement and Asset Specialist (00121)

Procurement and Asset Specialist

Title: Procurement and Asset Specialist (00121)

State Role Title: Procurement Officer II

Hiring Range: $70,000.00 - $75,000.00

Pay Band: 5

Agency: State Council of Higher Education for Virginia

Location: St Council of Higher Education

About SCHEV

The State Council of Higher Education for Virginia (SCHEV) is the coordinating body for the nation's preeminent system of postsecondary education. Among its primary responsibilities are: the development of a statewide strategic plan for higher education; the facilitation of collaboration among postsecondary institutions that enhances academic quality and operational efficiency; and the development of system-level recommendations on budgetary and policy matters. The Council and its staff play multiple, statutory roles in financial, budgetary and policy matters related to Virginia higher education, including: (i) developing policies, formulae and guidelines for the fair and equitable distribution and use of public funds among the public institutions of higher education; (ii) providing periodic updates of base-adequacy funding guidelines; and (iii) calculating each public institution's basic operations and instruction funding need for each year of each biennium and making that calculation available to the Governor, the General Assembly and the public colleges and universities. To fulfill these duties and expectations, SCHEV requires expertise in not only finance, accounting, budgeting and policymaking, but also in the management of higher-education-related financial information and data.

SCHEV aspires to be a great place to work. It is an environment of public servants committed to developing an educationally and economically sound, vigorous, progressive and coordinated system of higher education in Virginia. We value honesty, quality, diversity, inclusion, growth-orientation, personal well-being, equity, transparency and accountability. And we seek team players that will advance these values through their work and engagement.

About the Position

The primary responsibilities of the Procurement & Asset Specialist will be to provide accurate and timely purchasing functions in accordance with the Virginia Public Procurement Act (VPAA); Agency Procurement Surplus Property Manual (APSPM); and with SWAM requirements as well as with internal policies/procedures. Specifically, the incumbent of this position will provide oversight of procurement activities for a wide variety of commodities through various procurement methods; analyze procurement program(s) and recommend program/policy/procedure changes to improve operational efficiency; perform outreach activities and communicate with vendors; and ensure policy compliance. The Procurement Specialist will also be responsible for performing ongoing contract development, administration, and analysis; making recommendations to improve contract and MOU agreements; and procuring goods and services in compliance with Commonwealth legislation specific to procurement statutes for state agencies. This position will assist in financial management of agency funds to ensure compliance with all state and federal mandates and policies/procedures. This position is located in Richmond Virginia, and eligible for limited telework.

Duties and Responsibilities

• Procurement of Good, Services and Assist agency staff with technical guidance for procurements.
• Data Entry- Through various systems including, eVA, Cardinal, LAS, FAACS, TEBS, BOA etc.
• SPCC Reconciliations and Agency Gold cardholder
• Contract/MOU Management, Coordination, and Administration
• Promote the agency's use of Small, Women-Owned and Minority Owned (SWaM) businesses in regard to supporting the Commonwealth of Virginia's SWaM Initiative
• Assist with maintaining agency's ARMICS requirements with updating all procurement position related business processes
• Problem Solving, Judgement, Planning and Organization
• Citizen and Customer Interaction
• Teamwork and Building Relationships
• Training and Communication

Minimum Qualifications

• Work history demonstrating considerable knowledge and experience with routine to complex procurement operations, principles, practices, and methods of procurement for a wide variety of goods and services.
• Experience demonstrating knowledge of proposal preparation, bid preparation, and general contract administration experience.
• Experience conducting effective competitive and non-competitive negotiations.
• Experience using and reconciling a business purchase charge card for procurement purposes.
• Experience communicating in writing with demonstrated knowledge, skills, and abilities to perform technical writing, and draft detailed specifications, contracts, reports, and letters.
• Experience demonstrating the ability to analyze data and to research, interpret and apply procurement regulatory requirements, polices and technical materials, and analyze data.
• Experience communicating verbally with demonstrated ability to provide technical guidance and customer service to external and internal customers.
• Experience demonstrating the ability to work independently, plan, organize, and prioritize competing task, and manage deadlines in a fast past environment.
• Experience demonstrating keyboarding skills, and knowledge of computers and associated software, including word processing, spreadsheets, database, and E-mail applications.

Additional Considerations

• Virginia Contracting Associate (VCA) certification or Virginia Contract Officer (VCO).
• Considerable knowledge of the Commonwealth's procurement regulations and practices for SWaM and eVA and experience using the eVA procurement system.
• Considerable experience and knowledge of the Virginia Public Procurement Act (VPPA) and the Commonwealth of Virginia Agency Procurement and Surplus Property Manual (APSPM).
• Considerable experience and knowledge of the administration practices/policies of the Commonwealth's Small Purchase Charge Card (SPCC) Program and SPCC on-line reconciliation procedure.
• Experience demonstrating the ability to access data and perform procurement analysis in the Cardinal system.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Applications should include complete work history and periods of unemployment if applicable. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to "Your Application" in your RMS Account to check the status of your application for this position. State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to View phone number on click.appcast.io. Please include your name and the position number on the fax cover sheet. You may apply for this position at . Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Contact Information

Name: Taris Harmon

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Virginia Department of Human Resource Management