Associate Program Officer

Job Description

Job Description

Description:

Title: Associate Program Officer (Grantee - Post Award Team)

Location: Baltimore, MD - Hybrid (Baltimore-based)

Salary Range: $75,900 + full benefits package

Reports to: BCYF Administrator

Baltimore Focus: Baltimore Children & Youth Fund (BCYF) is a Baltimore-centric and focused organization. BCYF has hiring requirements from the City of Baltimore to make best efforts to hire Baltimore residents first. Although the City allows consideration of qualified applicants residing outside of Baltimore, BCYF is committed to hiring the best people for the roles who know Baltimore, and the community, grassroots organizations, and ecosystem it is committed to serving. All positions will be posted with the Mayor’s Office of Employment Development in accordance with the Local Hiring Law.

FINANCIAL DISCLOSURE REQUIREMENT

All exempt hires are subject to annual financial disclosure requirements to the City of Baltimore Ethics Board. Cut and paste the financial disclosure requirements link to view -disclosure

ABOUT BALTIMORE CHILDREN & YOUTH FUND
BCYF is committed to ensuring that our children and youth are healthy, ready to succeed in school, and live in stable, safe, and supportive families and communities. We do more than grantmaking; we collaborate with grassroots organizations and community leaders to create new opportunities for the city’s young people to learn, thrive, and succeed. BCYF awards grants to organizations that provide programs to thousands of Baltimore's young people -- from academic support and science exploration to dance and photography. BCYF is committed to authentic community engagement, and our strategy and grant decisions are shaped and led by Baltimore community members and youth leaders. Our core values of Ubuntu (a southern African term that expresses the idea that an individual’s well-being is rooted in the community), Racial Justice, Intergenerational Leadership, and Community Ownership direct our partnerships with organizations that share our Black liberation worldview. Through our strategic investments, we strive to resource a future where children and youth throughout the city enjoy access to high-caliber enrichment and learning opportunities, and children and youth programs have the resources they need to equitably serve all our young people.

This is a full-time position with full benefits, including health insurance, dental and vision insurance, paid time off, paid parental leave, paid holidays, internet allowance, paid mileage for local travel, and support for professional development opportunities.

Because Baltimore City is at the heart of our work, travel within the City is required. The ideal candidate will have an awareness of the social dynamics impacting the City and of the historical

system of oppression that influences views of the City. The ideal candidate will navigate the City and interact with its citizens with a sensitivity to these factors. BCYF provides a hybrid working environment that allows staff to work remotely when in-person meetings or tasks are not required.

POSITION OVERVIEW

The Associate Program Officer (APO) is an entry-level role that supports BCYF’s participatory grantmaking and grantee engagement work. Program Officers within the Grantee Team manage a portfolio of approximately 20–25 funded partners, providing ongoing monitoring, support, and compliance oversight throughout the grant lifecycle. This role focuses on maintaining strong relationships with grantees while ensuring programs align with BCYF expectations, reporting requirements, and compliance standards.

The Associate Program Officer plays a vital role in sustaining strong partnerships with funded organizations while ensuring accountability across the grant lifecycle. Through ongoing monitoring, support, and compliance oversight, this role helps grantees successfully deliver programs that align with BCYF’s standards and advance positive outcomes for youth.

This position strengthens the organization’s ability to equitably resource youth-serving organizations by ensuring that grants are administered thoughtfully, relationships are nurtured with care, and insights from the field are captured and shared. The Associate Program Officer helps create the conditions for grantees to succeed, ultimately impacting the quality and accessibility of opportunities available to Baltimore’s children and youth.

ABOUT THE IDEAL CANDIDATE

*While no candidate will possess every quality, the successful candidate will possess many of the following experiences and attributes. (Preference will be given to candidates with a proven track record of performing administrative duties in a fast-paced, mission-driven

environment or growing organization.) Even if you aren’t sure but are excited about the position, we encourage you to apply!

• Support onboarding processes for newly awarded organizations.
• Assist with grant agreement routing and document collection.
• Ensure grantees understand reporting requirements and program expectations.
• Provide guidance on system tools, reporting platforms, and documentation requirements.
  

Grant Monitoring & Reporting

• Manage a portfolio of 20–25 funded partners.
• Review and track Monthly Grantee Reports and Quarterly Program Reports.
• Monitor progress toward program outcomes and deliverables.
• Conduct site visits and document observations and recommendations.
• Ensure participant service records and required documentation are maintained accurately.
  

Grantee Support & Technical Assistance

• Provide technical assistance to grantees experiencing operational or implementation challenges.
• Lead Help Desks / Office Hours to support grantee questions.
• Facilitate participation in Grantee Working Groups and collaborative learning opportunities.
• Contribute content to Grantee communications and newsletters.
• Monitor and document grantee performance indicators and flag potential compliance concerns.
• Escalate potential Level 6 issues to senior leadership when necessary.
• Assist with performance improvement plans for underperforming grantees.
  

• Lead grant closeout procedures, ensuring required documentation and reporting are completed.
• Process grant amendments, including extensions and scope adjustments.
• Support annual reconciliation and rollover processes.
  

Shared Responsibilities Across the Grantee Team

All Grantee Team members collaborate to ensure:

• Strong partnerships with funded organizations
• Effective monitoring of grant implementation
• Consistent application of compliance policies
• Transparent reporting and documentation
• Timely identification and resolution of performance issues
• Successful grant closeout and fiscal reconciliation