Administrative Assistant

Administrative Assistant

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.

Characteristic Duties and ResponsibilitiesEssential Functions

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Reporting Relationships

Direction Received: Reports to upper level administrator (i.e. Director, Assistant Director, Dean, AssistantDean, Department Chair, etc.)

Direction Given: Direct administrative supervision of student employees. May provide functional or direct supervision of classified staff.

Minimum Requirements

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Knowledge, Skills, Abilities, and Worker Characteristics

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Working Conditions

Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Additional Position Information (if applicable)

• Monitor and reconcile up to 10 departmental p-cards
• Train members of the professional staff how to expend funds in their residence hall accounts and how to use and reconcile their p-cards
• Work on a monthly basis with representatives from the US Census who distribute questionnaires to resident students

Special Instructions (if applicable)

Contact Rob Abowitz, Director of Residence Life, for questions regarding this posting. View email address on click.appcast.io

Miami University