Accounting Coordinator I

Job Description

An employee in this class is responsible for a range of administrative and accounting functions. This will primarily consist of accounts payable functions including processing of invoices, distribution of checks, employee reimbursement requests, and verifying g/l account coding as it relates to municipal operations. In addition, the Accounting Coordinator will also oversee capital assets for the City and provide financial analysis as required. Work is performed with some degree of discretionary judgment, independence, and confidentiality. Work is performed under general supervision of the Accounting Supervisor.

Essential Job Functions

• Prepares and processes weekly accounts payable including assigning account codes and vendor numbers for proper payment; and resolves inconsistencies with departmental directors and prepares checks.
• Liaisons between internal departments and Accounting in addition to external parties
• Prepares, calculates and pays the sales and use tax for the City on a monthly basis.
• Maintains vendor information in financial database.
• Research and resolve accounts payable issues.
• Reconciles account payables to vendor statements and sub-ledger.
• Initiates or follows up with vendors regarding missing or incorrect invoices.
• Trains and provides support for accounts payable processing; and provides training and research to assist other departments with purchase orders, payments, account balances, payroll research, etc.
• Uploads credit card transactions, checking at least 400 transactions for proper receipt and invoice attachments, documentation and written explanations, proper G/L coding according to internal rules and regulations and audit requirements.
• Imports refunds in the system and ensure that they are imported successfully.
• Monitors and records capital asset acquisitions and dispositions for the City in the accounting system.
• Backs up payroll processing and reporting of payroll information.
• Prepares various reconciliations.
• Processes various journal entries.
• Processes department mail daily.
• Performs other related job duties as assigned.

Qualifications

Education and Experience:

Associate's degree in Accounting, Business or related area; and two (2) years of experience in Accounting, Business; or an equivalent combination of education and experience.

Special Qualifications: Requirement exists at the time of hire and as a condition of continued employment.

• Possession of a valid driver's license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.

Knowledge, Skills, and Abilities:

• Knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB).
• Knowledge of accounting principles, municipal accounting, general and fund accounting.
• Knowledge of methods and techniques of research, analysis and report preparation.
• Knowledge of the principles and procedures of fiscal record keeping and reporting.
• Knowledge of laws, general statutes, rules, and regulations governing specific municipal government accounting task.
• Knowledge of computer operations as they relate to assigned tasks including the use of various financial package applications and various spreadsheets.
• Skills in oral and written communication.
• Ability to compile, evaluate, and reconcile a variety of accounting records and reports; Ability to make arithmetic computations accurately and with reasonable speed.
• Ability to perform a variety of fiscal or accounting functions and to change priorities quickly and maintain accuracy level.
• Ability to develop and maintain effective working relationships with a variety of people including vendors, general public, and other employees and supervisors and to serve as a lead worker in providing technical guidance and/or teaching others.
• Ability to perform accounting processes with speed and accuracy.

Physical Demands

Work in this classification is defined as light work requiring the physical exertion of up to 10 pounds of force occasionally and a negligible amount of force constantly to move objects. Physical demands require climbing, crouching, crawling, standing, walking and lifting. Vocal communication is required for responding to inquiries, expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for extensive reading, to prepare and analyze written or computer data, determine the accuracy and thoroughness of work, and observe general surroundings and activities.

Work Environment

Work is primarily performed in an office with a controlled environment without exposure to harmful conditions.