Executive Assistant to Chief Executive Officer

The Executive Assistant at 26Health provides advanced administrative support to the President/CEO, Board Chair, and senior leadership, ensuring smooth daily operations and effective coordination of meetings, projects, and priorities. This role is essential in streamlining workflows, facilitating communication, and enabling leadership to focus on advancing the organization’s mission and strategic goals.

Duties and responsibilities

• Maintains and refines internal processes that support high-ranking leaders and coordinates internal and external resources to expedite workflows.
• Manages communication with employees by liaising with internal and external stakeholders on various projects and tasks.
• Plans and orchestrates work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel bookings including flights, cars, lodging, and other related needs.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes as needed.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Responsible for covering the front desk as needed.
• Performs other duties as required.

Qualifications

• Associate’s degree in relatable field. Bachelor’s degree preferred.
• 7+ years of related experience is highly preferred.
• An equivalent combination of education and/or experience may be considered.
• Ability to work in a complex team environment and to collaborate with both external and internal professionals and other customers.
• Excellent verbal and written communication skills; communication style that is open and fosters trust, credibility and understanding.
• Proficient in all MS Office applications (Excel, Word, PowerPoint)
• Must be highly organized, able to focus with multiple priorities, and have the ability to multi-task while maintaining operational efficiencies.
• Ability to function well in a high-paced and at times stressful environment.

Working conditions

• Prolonged periods standing, walking, and/or sitting at a desk and working on a computer may be required. Work may be required in various environments as needed by project/activity.

Physical requirements

• May require the occasional ability to lift up to 10 pounds.

Direct reports

• N/A