RTH 6698 Legal Workflow Coordinator

Job Title: Legal Assistant – Litigation Location Hybrid (Phoenix, AZ) – Initially 5 days in office, then 2–3 days in office Schedule 35 hours per week | Monday–Friday | 10:30 AM – 6:30 PM PST (flexibility/overtime as needed) Compensation $35-37 per hour, based on experience Job Summary We are seeking a detail-oriented and proactive Litigation Assistant to support a fast-paced legal team during Pacific Time business hours. This role involves task tracking, document support, deadline management, and ongoing coordination with attorneys and paralegals to ensure litigation workflows remain on schedule and compliant with firm standards. Key Responsibilities: Task & Workflow Support Track and follow up on assigned litigation tasks to ensure timely completion Monitor legal support workloads and adjust priorities as needed Maintain daily communication with attorneys and support staff regarding task status and deadlines Coordinate with teams to ensure that tasks are accurately delegated and completed within scope Document & Case Support Assist with document preparation, editing, formatting, and e‑filing Organize and maintain case files and litigation documents in accordance with firm protocols Support new matter intake, calendaring, and legal hold processes Conduct basic records review and compile supporting materials for pleadings or motions Communication & Collaboration Serve as a point of contact for task updates and progress reporting Ensure smooth collaboration between attorneys, paralegals, and administrative teams Escalate delays or potential bottlenecks before they affect deadlines Coordinate across time zones when needed to support distributed teams Compliance & Quality Assurance Ensure all documents meet formatting, procedural, and confidentiality standards Review outgoing filings and correspondence for accuracy Follow internal best practices for task tracking, version control, and documentation Qualifications & Requirements 6+ years minimum Litigation Support Experience Strong skills in document revision, docketing, and e‑filing Solid understanding of legal procedures, terminology, and litigation document workflows Experience supporting attorneys in high-volume caseloads and deadline-driven environments Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat Familiarity with Bighand, legal task management systems, or workflow tracking tools a plus Excellent time management and multitasking skills Strong attention to detail and proactive communication style Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status. The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines. #J-18808-Ljbffr Forrest Solutions