Executive Sales Assistant & Social Media Coordinator

Job Description

Job Description

We are seeking a highly organized, proactive, and professional Executive Sales Assistant & Social Media Coordinator to provide direct administrative and sales support to executive leadership while helping manage the company's social media presence and sales-related communications.

This is a highly visible, fast-paced role requiring someone who can manage executive priorities, support an active sales organization, coordinate customer and prospect activity, and help strengthen the company's presence across digital and social media platforms.

Experience supporting sales executives within the trucking, transportation, logistics, 3PL, warehousing, or supply chain industry is strongly preferred.

The ideal candidate understands that this is more than a traditional administrative position. We are looking for someone who can anticipate needs, keep sales initiatives organized, follow up on outstanding items, assist with prospecting and customer communications, and help ensure opportunities continue moving forward.

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to executive sales leadership.
• Manage calendars, meetings, appointments, conference calls, and scheduling.
• Coordinate internal and external sales meetings.
• Prepare meeting agendas, presentations, reports, correspondence, and follow-up materials.
• Track action items and ensure deadlines and commitments are followed through.
• Coordinate travel arrangements, itineraries, reservations, and related logistics as needed.
• Maintain confidentiality when handling sensitive company, employee, customer, and financial information.
• Assist executives with day-to-day priorities and special projects.

Sales Support & Coordination

• Provide administrative and organizational support to the sales team and executive leadership.
• Maintain and organize prospect, lead, and customer information.
• Assist with prospect research and lead generation.
• Support outbound sales initiatives and prospect campaigns.
• Coordinate customer meetings, introductions, presentations, and follow-up communications.
• Assist with preparation of sales presentations, proposals, pricing requests, bids, RFPs, and customer materials.
• Track open sales opportunities and required follow-up.
• Maintain sales pipelines, prospect lists, customer databases, and CRM information.
• Help ensure sales leads and customer inquiries are responded to promptly.
• Prepare sales reports and activity summaries for executive leadership.
• Coordinate information between Sales, Operations, Pricing, Finance, and other departments.
• Assist with customer onboarding and transition of newly awarded business to operations.
• Maintain organized records of customer communications, proposals, contracts, and sales documentation.

Trucking & Logistics Sales Support

• Assist with sales activities involving transportation, trucking, dedicated fleet, drayage, LTL, truckload, warehousing, distribution, and other logistics services.
• Support research into prospective shippers, manufacturers, retailers, importers, distributors, and other potential customers.
• Assist sales leadership with identifying and researching new business opportunities.
• Help organize information related to lanes, locations, equipment requirements, service expectations, and customer needs.
• Coordinate with operations and pricing teams when preparing customer proposals and transportation solutions.
• Experience working with transportation customers, freight brokers, carriers, shippers, or logistics sales teams is highly desirable.

Social Media & Marketing Coordination

• Assist with managing the company's professional social media presence, particularly LinkedIn.
• Create and schedule company posts highlighting services, employees, company achievements, recruiting initiatives, customer solutions, and industry topics.
• Work with leadership to develop executive LinkedIn content and thought-leadership posts.
• Maintain a consistent and professional company voice across social media platforms.
• Assist with creating simple graphics, announcements, flyers, and promotional materials.
• Monitor engagement and help respond appropriately to comments and messages.
• Track social media activity and engagement.
• Help develop content calendars and coordinate scheduled campaigns.
• Identify opportunities to increase company visibility within the transportation and logistics industry.
• Support recruiting and employer-branding campaigns when needed.

Qualifications

• 3+ years of experience in executive support, sales support, sales coordination, marketing coordination, or a similar professional role.
• Trucking, transportation, logistics, 3PL, freight, warehousing, or supply chain experience strongly preferred.
• Experience supporting senior sales executives or business development leaders preferred.
• Strong understanding of the sales process and importance of timely follow-up.
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Professional demeanor and ability to interact confidently with executives, customers, prospects, and employees.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Experience with LinkedIn and other business social media platforms.
• Experience with LinkedIn Sales Navigator preferred.
• CRM experience strongly preferred.
• Canva or similar content-creation experience is a plus.
• Ability to work independently, take initiative, and anticipate executive and sales-team needs.

Ideal Candidate

The successful candidate will be someone who is comfortable operating in a fast-moving transportation environment and understands that priorities can change quickly. They will be highly organized, responsive, resourceful, and able to take ownership of assignments without requiring constant direction.

We are particularly interested in candidates who have previously worked alongside trucking or logistics sales executives and understand the terminology, pace, customers, and competitive nature of transportation sales.

This individual should be equally comfortable preparing an executive presentation, researching a prospective customer, following up on a sales opportunity, coordinating an important customer meeting, and creating a professional LinkedIn post.

What Success Looks Like

Success in this position means executive leadership stays organized, sales opportunities do not fall through the cracks, customers and prospects receive timely follow-up, sales information is accurate and accessible, and the company's professional presence continues to grow across social media and the transportation industry.