Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support daily financial operations for a growing organization in Brown Deer, Wisconsin. This position is ideal for someone who is highly organized, accurate with data, and confident handling vendor invoices and payment activity. The role will work closely with accounting personnel to keep payables current, reconcile records, and help maintain reliable financial documentation.

Responsibilities:
• Review incoming invoices for accuracy, assign the proper account coding, and enter them into the accounting system in a timely manner.
• Manage the full invoice workflow from receipt through approval, ensuring payment deadlines are met and documentation is complete.
• Prepare and process regular check runs while confirming payment amounts, vendor details, and supporting records.
• Reconcile bank activity and related accounts to identify discrepancies and support accurate month-end reporting.
• Communicate with vendors and internal teams to resolve billing questions, payment issues, and unmatched invoice items.
• Maintain organized accounts payable files and ensure records are accessible for audits and internal review.
• Monitor outstanding obligations and help keep the accounts payable ledger accurate and up to date.• Experience working in accounts payable or a closely related accounting support position.
• Strong knowledge of invoice coding, invoice entry, and payment processing procedures.
• Ability to complete check runs accurately and within scheduled deadlines.
• Familiarity with bank reconciliations and identifying payment or posting discrepancies.
• High attention to detail with strong organizational and recordkeeping skills.
• Proficiency with accounting systems and standard office software, including spreadsheet applications.
• Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.