Accounts Payable Clerk

Accounts Payable Clerk

Menomonee Falls, WI

Multi-Fab Products and Nova Technology, this past year, merged into one company, bringing their 40+ years of experience with loading dock equipment. Both companies share the same mission to provide the highest quality products and solutions that surpass the evolving needs of their customers. They manufacture and sell a complete line of aftermarket parts, specialty door parts, and accessories for all major manufacturers of loading dock equipment. The corporate headquarters is located in Menomonee Falls, Wisconsin, and houses research and development, a technical support call center, manufacturing, along a distribution facility.

They are on the hunt for an Accounts Payable Clerk who will join the team on-site. This is an hourly role within Multi-Fab's Finance group. A successful incumbent is expected to (i) Process inventory invoices and conduct reconciliations to supplier statements, research and correct discrepancies; process 3-way P.O. matching invoices in ERP System, and (ii) Review all invoices for appropriate documentation and approval before payment; prioritize invoices according to cash discount potential and payment terms and process payments (checks, ACH & credit card). Requires 2+ years of Accounts Payable experience; familiarity with prepaids and accruals, and a minimum of an Associate degree or equivalent experience.

Essential Duties and Responsibilities (in descending order of percentage of time required)

• Process inventory invoices and conduct reconciliations to supplier statements, research and correct discrepancies; process 3-way P.O. matching invoices in the ERP System
• Review all invoices for appropriate documentation and approval before payment; prioritize invoices according to cash discount potential and payment terms, and process payments (checks, ACH & credit card)
• Process general and administrative expenses; prepare for payment of invoices; gather approvals as required
• Ensure RMA process flows smoothly; process authorizations, track item returns, and ensure proper
• credits are issued to Systems and the customer
• Maintain relationships with suppliers and work to resolve any discrepancies in records and properly onboard new Suppliers
• Work with Purchasing as needed to resolve any discrepancies
• Assist others as needed with preparation of Vendor Applications, request W-9s and Certificates of insurance as required, ensure proper approvals are received; set up and maintain Vendors in ERP
• Partner with A/R and A/P teams to reconcile intercompany transactions and balances, identifying discrepancies and supporting alignment between ledgers across entities.
• Act as Concur delegate and prepare and submit Concur expenses for specified individuals
• Assist with month end closing; assist the annual 1099 process
• Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams.
• Protect Chamberlain Group's and Multi-Fab's reputation by keeping information confidential.
• Maintain professional and technical knowledge by attending educational workshops, reading professional publications, establishing personal networks, and participating in professional societies.
• Contribute to the team effort by accomplishing related results and participating in projects as needed.

Education/Certifications:

• Associate degree or equivalent experience

Experience:

• 2+ years of Accounts Payable experience; familiarity with prepaids and accruals

Knowledge, Skills, and Abilities:

• Proficient in Excel and Word
• 10-key by touch
• Basic understanding of accounting principles
• Thorough knowledge of applicable accounts