Executive Assistant to the State Superintendent of Schools (Executive Associate III)

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

GRADE

• State Salary Guidelines may apply for current State employees.

LOCATION OF POSITION

Nancy S. Grasmick Education Building

200 W. Baltimore Street

Baltimore, MD 21201

Hybrid schedule may be available (up to 3 telework days permitted each week)

Main Purpose of Job

The Executive Assistant to the State Superintendent of Schools is a pivotal position providing top level office support by overseeing and facilitating the day-to-day operations of the Office of the State Superintendent of Schools. This position will oversee the State Superintendent's schedule, ensuring meticulous coordination, preparation, and execution of all engagements and commitments. The Executive Assistant handles correspondence, inquiries, and messages from internal and external stakeholders, resolving issues promptly while maintaining strong working relationships. This role also involves creating and managing written materials, overseeing document processing, and addressing diverse administrative responsibilities and office operations in alignment with established guidelines. The Executive Assistant also performs other special projects as assigned by the State Superintendent.

MINIMUM QUALIFICATIONS

Education : Bachelor’s degree from an accredited college or university.

Experience : Five years of progressively responsible experience providing administrative support to a senior or executive level manager, one year of this experience must have included office management responsibilities.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience in a State or local government agency.
• Experience in handling administrative tasks with strong organizational skills to manage multiple responsibilities simultaneously.
• Experience in composing and/or proofreading clear, concise, and professional correspondence, emails, and reports.
• Experience using Google Workspace and Microsoft Suite applications (Word, PowerPoint, SharePoint, etc.)
• Experience using HR and finance systems to approve time and expenses

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all MSDE employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be faxed to View phone number on workus.org or mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the Human Resources address listed above.

Inquiries can be made to View phone number on workus.org, TDD View phone number on workus.org. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at View phone number on workus.org. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

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