Medical Assistant/Vaccine Coordinator

Job Description

Job Description

We're Hiring: Medical Assistant/Vaccine Coordinator

Compassion in Practice. Wellness in Action. Community at Heart.

Visiting Nurse Association of Central Jersey Community Health Center (VNACJ CHC ) offers comprehensive, community based, preventive, primary care and wellness services for New Jersey residents of all ages at four convenient locations. CHC health care services are designed to meet the specific needs of the entire family – from annual check-ups and immunizations to sick visits, mental health counseling and critical prenatal care.

Position Summary : 

The Medical Assistant/Vaccine Coordinator provides both clinical and administrative support within the medical team as a member of the interdisciplinary care team. This role is responsible for assisting providers with direct patient care while also assisting in coordinating and overseeing the Community Health Center’s immunization and vaccine programs, including Vaccine for Children (VFC) and private vaccine inventory, under the direction of the Nurse Manager. The position supports high-quality, compliant, and patient-centered care across all CHC sites.

Principal Responsibilities:

Clinical & Patient Care Responsibilities

• Assist providers with patient throughput from prep to completion of visit, rooming, intake, and maintaining accurate clinical records in accordance with standard operating procedures.

• Execute clinical orders and perform related duties, including phlebotomy, EKGs, and immunizations, as directed.

• Maintain laboratory proficiency, documentation, and required logs.

• Coordinate and document medications, medical supplies, referrals, and prior authorizations.

• Provide direct patient care as a Certified Medical Assistant at any site based on staffing and scheduling needs.

• Provide or facilitate language interpretation as appropriate to maintain patient flow.

Vaccine Program Coordination Responsibilities

• Assist with managing vaccine inventory for both private and VFC stock, ensuring appropriate storage, handling, and documentation.

• Maintain vaccine refrigerators and freezers, including temperature monitoring, data logger downloads, labeling, and equipment functionality.

• Maintain vaccine log books, temperature logs, inventory records, and NJIIS documentation at the assigned CHC sites.

• Coordinate NJIIS data entry, troubleshooting, and compliance activities.

• Order vaccines through appropriate channels in coordination with the Nurse Manager and VFC requirements.

• Coordinate and support all CHC sites through VFC site surveys, including on-site participation as needed.

• Ensure vaccine rooms remain clean, organized, stocked, and compliant with regulatory standards.

Training & Collaboration

• Ensure new and existing Medical Assistant staff receive all required training related to vaccine administration, NJIIS, EHR systems, and vaccine policies.

• Facilitate orientation and ongoing competency development for Medical Assistant staff related to immunizations.

• Communicate updates, policy changes, and system enhancements related to vaccines clearly and effectively to staff.

• Act as a liaison to resolve vaccine-related issues and communicate effectively with management.

• Support teamwork and foster positive, professional relationships across all internal and external interactions.

Compliance, Safety & Professional Standards

• Adhere strictly to agency infection control, safety, and quality assurance policies.

• Follow organizational policies regarding attendance, punctuality, appearance, and professional conduct.

• Maintain reliable attendance and wear identification badge at all times.

• Perform other duties as assigned that are similar, related, or logically associated with this role. 

Job Competencies & Minimum Qualifications :

• High School diploma or GED

• Medical Assistant Certificate from an approved school, current certification via an approved body

• Two years of medical assistant experience

• Experience with EHR, VFC and NJIIS

• Excellent verbal and written communication skills

• Excellent organizational, time management and multi-tasking skills with attention to detail

• Excellent customer service and client services philosophy in all interactions

• Strong interpersonal skills with the ability to work collaboratively

• Valid New Jersey Driver’s license

Working Conditions/Physical Demand : Working indoors with telephone, copier, fax machine, computer, printer, centrifuge, electric exam table, glucometer, nebulizer, needles/syringes, oxygen equipment, personal automobile, scales, sphygmomanometer, stethoscope, thermometer, venipuncture equipment, and wheelchair.

This job description is intended to convey information essential to understanding the scope of the Medical Assistant’s position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities, or working conditions associated with the position.

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In compliance with New Jersey's Pay Transparency Act, the compensation range for this position is USD $20.00 to USD $28.00. When determining an offer, VNA Health Group considers factors such as the scope and responsibilities of the role, the candidate's work experience, education/training, relevant skills, internal pay equity, and market and organizational conditions. For more details about our benefits, please visit our Careers page.

EEOC

VNA Health Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.