Facilities Coordinator

Job Description

Job Description

Job Description

The Facilities Coordinator supports day-to-day operations across multiple office and production spaces, ensuring that all areas remain functional, clean, and well-maintained. This role serves as the primary point of contact for facilities-related concerns, coordinates vendor services, and assists with workplace safety and compliance. The Facilities Coordinator plays a key role in supporting office moves, space planning, and ongoing facilities projects while providing responsive, customer-focused service to internal stakeholders.

Responsibilities

• Serve as the first responder for all facilities-related concerns, ensuring timely support for daily operations across multiple office and production spaces.
• Coordinate with service vendors to schedule visits, track progress, and ensure timely completion of maintenance and repair work.
• Travel to other company locations, including warehouse and regional offices, as needed to support facilities operations and projects.
• Maintain inventory of facility supplies, including kitchen, breakroom, and operational materials, and restock items as needed to support continuous operations.
• Support office moves, including planning, coordination, and execution of space changes and workstation setup or teardown.
• Assist with space planning updates to ensure efficient and effective use of office and production areas.
• Liaise with building management and external vendors for facility-related requests, including maintenance, access, and building services.
• Help track and manage work orders, service requests, and ongoing facilities projects using ticketing or work order systems.
• Conduct routine walkthroughs of office and production spaces to identify maintenance needs, safety concerns, and operational gaps, and escalate issues as appropriate.
• Support implementation of workplace policies and procedures related to facilities operations and safety standards.
• Assist with emergency response coordination and facilities-related compliance requirements as needed.
• Provide responsive and professional customer service to employees and stakeholders regarding facilities issues and requests.
• Perform other related duties as assigned that support the overall efficiency, safety, and functionality of company facilities.

Essential Skills

• 1–3 years of experience in facilities, office operations, workplace services, or a similar role.
• Minimum of a High School Diploma or GED.
• Experience with office support and facilities coordination in a fast-paced environment.
• Hands-on experience managing work orders and service requests, including use of ticketing systems such as ServiceNow or similar platforms.
• Vendor management experience, including scheduling, tracking, and follow-up on service activities.
• Strong organizational skills with the ability to manage multiple priorities and tasks simultaneously.
• Effective communication and people skills, with the ability to collaborate with building management, vendors, and internal stakeholders.
• Customer service skills with a focus on responsiveness, professionalism, and follow-through.
• Demonstrated ability to operate independently and as part of a team.
• Capability for critical thinking, problem-solving, and sound decision-making.
• Experience using Google Suite and Microsoft Office for communication, documentation, and tracking.
• Ability to lift up to 25 lbs to support facilities tasks such as moving supplies and setting up workstations.
• Valid driver’s license and reliable transportation for occasional travel among sites.
• Proactive and detail-oriented approach with a strong sense of ownership and accountability.

Additional Skills & Qualifications

• Experience with property management or coordination with building management teams.
• Familiarity with space planning concepts and workplace layout optimization.
• Experience using ServiceNow or similar ticketing systems for facilities or workplace services.
• Strong interpersonal skills with the ability to build positive working relationships across departments.
• Ability to remain calm and effective when responding to urgent facilities issues or emergencies.
• Comfort working in both office and production environments with varying operational needs.

Work Environment

This is an onsite role that supports multiple office and production facilities. The Facilities Coordinator works in a dynamic, fast-paced environment that requires frequent interaction with employees, building management, and vendors. The role involves moving between office areas, breakrooms, and operational spaces, as well as occasional travel to other company locations. The position requires the ability to lift up to 25 lbs and to perform routine walkthroughs and inspections of the facilities. Standard office technologies, including Google Suite and Microsoft Office, as well as ticketing systems such as ServiceNow, are used regularly to manage work orders, track projects, and communicate with stakeholders.

This is a Permanent position based out of Los Angeles, CA.

The pay range for this position is $62000.00 - $62000.00/yr.

Incentive Bonus Plans Medical, Dental, Vision benefits 401K with Company Match 10 Paid Holidays Generous Paid Time Off Packages Employee Stock Purchase Plan Paid Parental & Family Leave and more!

This is a fully onsite position in Los Angeles,CA.

This position is anticipated to close on Jul 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.