Workplace Operations Coordinator

Workplace Operations Coordinator

Santa Clara, California, United States

Baya Systems is inspired by the baya bird, also known as the weaver. Baya birds weave very unique and intricate hanging nests from different materials. The nests are robust and safe while being extremely lightweight and efficient.

Baya is a fast-moving Series B startup built by serial entrepreneurs with a vision to accelerate intelligent computing in the emerging chiplet era. We focus on software-driven, unified fabric solutions for single-die and multi-die systems. We design and license disruptive intellectual property for use in semiconductor chips, with software development platforms to simplify the design process and reduce the time to market for complex System-on-Chip (SoC) and multi-chiplet systems. This enables our partners to innovate and deliver compelling solutions for data center, infrastructure, AI, Automotive, and Edge IoT markets. We are looking for energetic and dedicated individuals who share our passion for enabling innovation and excellence in the semiconductor industry that empowers game-changing products and services!

Contract-to-Hire (3-Month Consulting Engagement)

About Baya Systems

Baya Systems is seeking a Workplace Operations Coordinator to help create an efficient, welcoming, and productive office environment for employees, customers, partners, and visitors. This role will support daily workplace operations, office logistics, hospitality services, inventory management, and employee experience initiatives. The position will begin as a 3-month consulting engagement with the opportunity to transition into a full-time role based on performance and business needs.

Key Responsibilities

Workplace Operations

Support day-to-day office operations and workplace logistics. Ensure conference rooms, collaboration spaces, and common areas remain organized and ready for use. Maintain workplace appearance and functionality throughout the office. Assist leadership and team members with operational support requests.

Office & Facilities Coordination

Manage office supplies, kitchen inventory, beverages, snacks, and workplace essentials. Coordinate ordering through Amazon Business and kitchen vendors. Monitor inventory levels and proactively replenish supplies. Support office maintenance requests and coordinate with building management when needed.

Hospitality & Employee Experience

Welcome and assist visitors, customers, and guests. Prepare conference rooms for meetings and customer visits. Coordinate food deliveries, catering, and hospitality services. Support company events, team lunches, and employee engagement activities. Maintain coffee stations, kitchen areas, and vendor refreshment services.

Logistics & Administrative Support

Receive, distribute, and track incoming mail and packages. Coordinate courier services, deliveries, and pickups. Manage catering schedules and vendor communications. Assist with special projects and operational initiatives. Provide general onsite support to employees and leadership teams.

Vendor & Inventory Management

Manage vendor relationships for office supplies, catering, and workplace services. Track spending and inventory usage. Maintain organized storage areas and supply rooms. Ensure operational readiness for meetings, events, and executive visits.

Qualifications

5+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or related fields. Exceptional organizational and multitasking abilities. Strong communication and customer service skills. Ability to work independently and proactively identify needs. Comfortable working in a fast-paced technology environment. Experience with Amazon Business, Microsoft Office, Google Workspace, or similar business tools preferred. Positive, service-oriented attitude with strong attention to detail.

Position Details

Title: Workplace Operations Coordinator

Type: Contract-to-Hire

Initial Engagement: 3 Months (Consulting)

Potential Conversion: Full-Time Employee

Location: Onsite – Baya Systems

Schedule: Monday–Friday

Compensation: Salary commensurate with experience, performance incentives, comprehensive medical, dental, and vision benefits, 401(k) retirement plan, equity