Office Assistant

About the Role

We are seeking a highly organized and skilled Office Assistant to support a wide range of needs across our team. This is a  hybrid, part-time position that includes both in-office support and remote work. Responsibilities will vary, but include content creation, recruitment and onboarding support, file organization, event preparation, storage unit management, and QuickBooks oversight.

Work Schedule & Location

• Hybrid position : at least 2 days per week in the office/storage unit
• Remaining work may be completed  remotely
• Part-time schedule: 15-20 hours per week

Key Responsibilities

Administrative & Office Support

• Scan, file, organize, and securely shred documents
• Organize office storage areas, physical materials and supplies
• Maintain organization of off-site storage unit as needed

Team & Operational Support

• Assist with meeting and training support, upcoming events, and initiatives
• Support with recruitment and onboarding
• Experience in reviewing invoices and creating invoices in Quickbooks.

Content Creation & Creative Support

• Develop and prepare materials using Canva
• Experience with Microsoft Office 365
• Ensure content aligns with established branding and messaging

Problem-Solving & Critical Thinking

• Excellent time management and task prioritization
• High communication skills, both in person and telecommunication

Qualifications

• Strong organizational and time-management skills (Required)
• Experience with content creation using Canva (Required)
• Proficiency with Microsoft 365 (Required)
• Ability to lift and move boxes/materials (up to 25 lbs) (Required)
• Reliable transportation for in-office and storage visits (Required)
• Ability to work effectively in a hybrid environment (Required)
• Prior experience as an Administrative Assistant, Office Manager, and/or Receptionist (Required)